Executive Secretary
Found in: beBee S US - 1 week ago
USC Department of Orthopaedic Surgery is seeking an Executive Secretary to provide support to the Department Chair and other administration functions
The hourly rate range for this position is $37.84 - $42.11. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Essential duties and responsibilities:
- Organizes the office of a dean or officer of the University (executive) and makes day-to-day administrative and operational decisions on his/her behalf. Provides direction and guidance to assigned staff and student workers. Schedules work, establishes priorities and ensures deadlines are met. Establishes and maintains office and recordkeeping systems and procedures.
- Prepares official academic and business correspondence ensuring acceptable pre-established formats are followed. Takes and transcribes dictation of a highly confidential nature.
- Reviews and prioritizes all incoming correspondence. Determines actions required and follows through to completion. Researches and drafts responses on behalf of executive, refers to executive's direct reports for action, or refers to executive for personal reply.
- Screens incoming calls and visitors, determining what contact or action is required for satisfactory disposition. Provides ongoing public relations on executive's behalf with visiting dignitaries, trustees, major donors, parents and other VIP's. Assists visitors with resolving problems, often coordinating resolution with other university offices.
- Maintains executive's calendar and accepts or declines commitments, both local and out-of-area, on his/her behalf. Reschedules existing appointments as deemed appropriate. Makes travel arrangements for executive as needed.
- Facilitates communications between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines appropriate action.
- Interacts with university offices on behalf of an executive to facilitate communications and critical information exchange. Handles all assigned communication and correspondence including sensitive and confidential matters. Represents supervisor through telephone and personal contacts, as needed.
- Plans meetings and events hosted by executive. Coordinates arrangements with internal and/or external vendors to include travel, lodging, refreshments, guest speakers, and presentation materials and equipment. Attends events to ensure arrangements are handled according to plan and as a representative of the executive.
- Maintains the confidentiality and currency of office records and files including personnel records for faculty and staff.
- Organizes, captures, and addresses ad hoc projects.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Directly related professional experience in area of program specialization. Job Qualifications: 1.Strong organizational skills are required. Experience with project management and program administration are preferred. 2.Strong communication skills are essential. Additional Information: Preferred skills/requirements: Clear communication is an expected competency/skill for the role. Preferred skills/requirements: Ensure professional written and verbal communication in all matters.
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Executive Secretary
Found in: beBee jobs US - 2 weeks ago
Los Angeles, CA - Health Sciences Campus, United States Keck School of Medicine Full timeUSC Department of Orthopaedic Surgery is seeking an Executive Secretary to provide support to the Department Chair and other administration functionsThe hourly rate range for this position is $ $42.11. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of...
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Found in: Appcast Linkedin GBL C2 - 2 weeks ago
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Found in: Appcast US C2 - 1 week ago
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Found in: beBee jobs US - 2 days ago
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Found in: Appcast Linkedin GBL C2 - 1 week ago
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Found in: Appcast US C2 - 1 week ago
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Found in: beBee jobs US - 2 weeks ago
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Found in: beBee S US - 2 weeks ago
Los Angeles, United States L.A. Care Health Plan Full timeSalary Range: $60,778.00 (Min.) - $75,950.00 (Mid.) - $83,556.00 (Max.) Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million...
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Los Angeles, United States Entertainment Law Firm Full timeJob DescriptionJob DescriptionWe are recruiters hired by one of the top entertainment boutique law firm to find a top-notch Executive Legal Assistant for a top entertainment name partner and associate at the Firm. This assistant will support the name partner and associate on a high volume, very prestigious desk as this partner represents A-list Hollywood...
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Found in: Appcast Linkedin GBL C2 - 3 days ago
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Found in: Appcast US C2 - 2 days ago
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