Legal Secretary

2 weeks ago


Los Angeles, United States Buchanan Legal Professional Services Full time

A prominent global law firm renowned for its innovative legal solutions for top financial institutions and Fortune Global 500 companies has multiple Legal Secretary openings for their offices in L.A. We are targeting candidates with experience supporting either Real Estate, Entertainment, and/or Litigation practice groups.


Responsibilities include:

  • Maintaining a consistent physical presence to foster an interactive and collaborative environment, ensuring seamless support to the practice.
  • Facilitating client communications and coordinating meetings.
  • Managing pending matters, projects, and action items, tracking deadlines, and providing follow-up.
  • Handling phone calls, maintaining logs, calendars, scheduling, expense reports, and travel arrangements.
  • Executing legal tasks and projects, including managing client materials in the document management system.
  • Performing administrative functions such as opening new matters, drafting engagement letters, preparing client presentations, and managing meetings.
  • Proofreading and redlining complex legal documents and correspondence.
  • Preparing complex legal documents and correspondence, applying subject matter expertise.
  • Supporting client billing processes, including time entry protocols, bill review, task codes, and matter management.
  • Managing attorneys' legal and administrative practices to meet client requirements.


Qualifications:

  • Associate’s or Bachelor’s degree preferred.
  • Minimum of 5 years of legal or relevant executive support experience.
  • Entertainment, Real Estate, or Litigation experience is required.
  • Expertise in MS Word, document editing/comparison applications, MS Outlook, web-based conference call/web-sharing applications, MS Excel, MS PowerPoint, and document management applications.
  • Knowledge of timekeeping, expense processing, billing, and spreadsheet/database applications.

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