Executive Assistant
3 weeks ago
Salary Range: $60,778.00 (Min.) - $75,950.00 (Mid.) - $83,556.00 (Max.)
Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation's largest publicly operated health plan. Serving more than 2 million members in five health plans, we make sure our members get the right care at the right place at the right time.
Mission: L.A. Care's mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose.
Job Summary
The Executive Assistant provides administrative support and office organization primarily to the Executive/Chief Officers of L.A. Care, in a highly professional manner, by managing projects, appointments, correspondence, and information to ensure objectives are met and confidentiality maintained.
Duties
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Completes projects; following up on results. Prepares reports by collecting and analyzing information. (20%)
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. (20%)
Secures information by completing data base backups. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Facilitates execution of contracts. (20%)
Maintains customer confidence and protects operations by keeping information confidential. (15%)
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. (15%)
Performs other duties as assigned. (10%)
Duties Continued
Education Required
Associate's Degree
High School Diploma/or High School Equivalency Certificate
Education Preferred
Bachelor's Degree
Experience
Required:
At least 1 year of proven experience as an executive administrative assistant or in other secretarial position.
Skills
Required:
Full comprehension of office management systems and procedures.
Excellent knowledge of Microsoft Office.
Exemplary planning and time management skills.
Up-to-date with advancements in office gadgets and applications.
Ability to multitask and prioritize daily workload.
High level verbal and written communications skills.
Discretion and confidentiality.
Licenses/Certifications Required
Licenses/Certifications Preferred
Required Training
Physical Requirements
Light
Additional Information
Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market. The range is subject to change.
L.A. Care offers a wide range of benefits including
* Paid Time Off (PTO)
* Tuition Reimbursement
* Retirement Plans
* Medical, Dental and Vision
* Wellness Program
* Volunteer Time Off (VTO)
Nearest Major Market: Los Angeles
Job Segment: Administrative Assistant, Executive Assistant, Secretary, Office Manager, Administrative
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