Executive Assistant-Marketing

1 month ago

San Jose, United States Splunk Full time

Splunk is here to build a safer and more resilient digital world. The world's leading enterprises use our unified security and observability platform to keep their digital systems secure and reliable. While customers love our technology, it's our people that make Splunk stand out as an amazing career destination and why we've won so many awards as a best place to work. If you become a Splunker, we want your whole, authentic self, what we call your "million data points". So bring your work experience, problem-solving skills and talent, of course, but also bring your joy, your passion and all the things that make you, you.

Role Summary

Are you organized and love attention to detail and making sure the Marketing team leaders stay on top of their game? Do you thrive in a fast-growing environment? Then we have a home for you at Splunk As an Executive Assistant at Splunk you will be responsible for supporting multiple leaders of the Marketing team. We are looking for someone with initiative, ability to learn quickly and who thrives in a fast-paced and dynamic environment. Expect to manage internal and external relationships, work with senior executives, external customers, partners, and possess superb communication skills. Oh, and a great sense of humor too This is an ideal position for a initiative, career EA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, collaborative environment.

Meet the Marketing Team

Learn more about the team, meet our leaders, and hear from our Splunk marketers at splunk.com/careers/marketing .

What you'll get to do

  • This position will be supporting multiple leaders.

  • Calendar management - coordinate all meetings including but not limited to team meetings, offsite meetings, partner, and business client's meetings across global time zones.

  • Conserve executive’s time by drafting letters and documents, collecting and analyzing information and initiating meetings.

  • Own and manage the rhythm of the business, including agenda management, notes, logistics and follow-ups.

  • Schedule and coordinate logistics for meetings, conferences and special events.

  • Expense reporting and purchasing.

  • Extensive experience in scheduling complicated domestic and international travel.

  • Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.

  • Coordinates activities between departments and outside parties.

  • Contacts company personnel at all organizational levels to gather information and prepare reports.

  • Acts as a liaison for assigned executives relaying and exchanging information with others including: other members of the administrative community, senior leaders, customers and clients, and other organizations or constituents.

  • Providing backup support for other EAs or executives.

  • Collaborate with and across the administrative community as an active and engaged member

  • Partner with cross functional partners as appropriate - including but not limited to Finance, Communications, People [HRBP, Talent Acquisitions etc.] and WorkPlace.

  • Additional projects as bandwidth allows.

Must-have Qualifications

  • 6+ years work experience in the capacity of an Executive Assistant supporting and/or reporting to a senior, preferably C-level, executive.

  • Extensive experience performing administrative work that requires analysis, initiative, discretion, and independent judgment.

  • Know how to take initiative, Be proactive and have a can do demeanor.

  • Excellent written and verbal communication skills.

  • Strong editing skills.

  • Extremely comfortable with frequent access to confidential information and ability to exercise extreme discretion

  • Ability to prioritize long task lists/projects and meet deadlines with little direction in an often highly ambiguous environment.

  • Experienced execution of complex administrative activities, with high attention to detail, organization and process.

  • Strong relationship management skills, build a personal network throughout the company.

  • Strong knowledge of GSuite, Microsoft 365 Platforms and calendaring skills.

  • Up to 10% travel may be required.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Splunk is an Equal Opportunity Employer

At Splunk, we believe creating a culture of belonging isn’t just the right thing to do; it’s also the smart thing. We prioritize diversity, equity, inclusion, and belonging to ensure our employees are supported to bring their best, most authentic selves to work where they can thrive. Qualified applicants receive consideration for employment without regard to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition, genetic information, veteran status, or any other consideration made unlawful by federal, state, or local laws. We consider qualified applicants with criminal histories, consistent with legal requirements.

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