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Corporate Human Resources Coordinator

4 months ago

Williamsburg, United States OTH Hotels & Resorts Full time

BASIC FUNCTION: The Human Resources Coordinator is responsible for supporting a variety of responsibilities within the department including, but not limited to, administrative duties, recruiting, training, employee relations, record-keeping, etc.  Provide occasional support to other departments as assigned.

QUALIFICATIONS: EDUCATION, KNOWLEDGE, TRAINING, & WORK EXPERIENCE

High school graduate or equivalent Minimum of one-year Human Resources experience or confidential administrative work required. Previous Hospitality experience preferred. Excellent communication and interpersonal skills Ability to handle multiple ongoing projects/tasks in a fast-paced team environment and interact with all levels of the organization Ability to maintain confidentiality and discretion with sensitive information that relates to salary, benefits, insurance, HIPAA, etc. Typing 45 wpm or better Excellent PC skills, Word, Excel, PowerPoint and data entry required Pleasant phone demeanor Strong employee relations’ skills Job will require some travel Ability to work independently on projects and also collaborate as a strong team member Excellent attention to detail, flexible and adaptable to change Excellent organizational, time-management and analytical skills Willing to be entrepreneurial and take risks Positive, outgoing and self-motivating individual with pleasant personality Ability to maintain a professional manner and appearance in all situations

ESSENTIAL FUNCTIONS:

Check references for potential new hires. Create and send Welcome Letter instructions to new hire EC employees for press releases/announcements. Responsible for entry of new hires and changes in Paylocity system. Maintain employee files, making sure that they are kept organized and current with all required information. Maintain and update I-9 information for all Home Office employees. Audit on a semi-annual basis and send out appropriate memorandums regarding required updates.   Responsible for processing/maintaining employee verifications and process/maintain home office/property unemployment claims as necessary. Maintain employee communication areas (to include employee recognition events). Provide support to all field HR staff for supplies, information, etc. Assist in the coordination/reconciliation of all monthly bills and invoices. Maintain stock of HR give-away items. Coordinate and manage all recognition and incentive programs, including but not limited to (Service Anniversary Awards, EOM Awards, President’s Award, etc.) Coordinate and manage EEO-1 reporting for field and Home Office. Assist with job postings and review resumes, as needed. Act as Coordinator/Meeting Planner for DOHR meeting. Compile and maintain annual property Wage/Benefit Survey Data. Provide support for employee reservations requests as needed. Update and distribute HR property listing as needed. Monitor and maintain HR content on OTH SharePoint. Help coordinate monthly HR conference calls and distribute meeting minutes. Assist with updating and revising training and recruitment materials. Coordinate and manage background check policies and procedures to ensure compliance with FCRA and related Federal/State regulations. Act as coordinator for E-Verify training and reporting. Coordinate and manage Team Member Handbook to ensure changes/updates take place in a timely and accurate manner. Coordinate and administer changes to HR policies.  Assist in the preparation of new policies as necessary. Prepare and secure final approvals on Key Executive/Home Office offer letters. Provide general office administration including; office supply inventory, employee file maintenance, typing and other support duties as needed. Attend training as necessary. Exemplify a positive “can do” attitude and lead by example.  Foster and promote a cooperative working climate maximizing employee morale. Provide courteous and helpful support/assistance to all employees at all times.

Source: Hospitality Online