Administrative Assistant to Operations Manager

7 days ago

Reston, United States Bechtel Full time

Requisition ID: 279385 

  •  Relocation Authorized: None 
  • Telework Type: Full-Time Office/Project 
  • Work Location: Reston, VA 

 

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

 

Job Summary:

This position is for an Administrative Assistant that will support the Operations Manager, US Core Renewables. This position will be based in the Reston, VA office.

Work Schedule: Monday through Friday 

Telework Type: Full-Time Office #LI-KL1

 

Major Responsibilities:

  • Receives and screens phone calls and visitors on behalf of the office of the Renewable & Clean Power and directs them appropriately.
  • Coordinates requests from the department and other organizations. Determines action on important or emergency matters. Redirects to appropriate individuals in the absence of a manager.
  • Keeps abreast of key issues, commitments, and priorities of the managers.
  • Independently maintains the managers’ calendars, regularly scanning for conflicts and resolving conflicts appropriately.
  • Maintains Renewable & Clean Power Leadership (long-term planning) calendar and Outlook calendar for current and subsequent years.
  • Maintains a file of important matters for the managers’ attention upon return. Follows up to ensure action items have been completed.
  • Works collaboratively with the other members of the Renewable & Clean Power Leadership team to ensure alignment and execute high-priority tasks.
  • Completes work assignments independently and ensures coverage when absent from the office.
  • Plans and coordinates general office services and other assignments as required, in collaboration with others.
  • Arranges for special couriers (FedEx/UPS/etc.) and media services support, as necessary.
  • Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the managers’ attention.
  • Reviews for accuracy and format all outgoing documents and prepare for the appropriate manager's signature.
  • Coordinates complex international and domestic travel arrangements, including detailed business plans and travel itineraries.
  • Modifies travel as necessary and provides updates to all impacted parties.
  • Prepares detailed expense reports.
  • Coordinates internal and external meetings, arranging for facilities, equipment, conference calling services and catering.
  • Manage internal and external visitors by notifying security with names and expected arrival dates and times. Welcome and escort guests and arrange temporary workspace, as necessary.
  • Keep track of office supplies and order as needed.
  • Manage and maintain distribution lists for Renewable & Clean Power business.
  • Manage Renewable & Clean Power team hoteling desk and office assignments.
  • Act as gatekeeper for the Renewable & Clean Power Executive Conference Room.
  • Provide support for Renewable & Clean Power team as necessary.

 

Education and Experience Requirements:

  • Level 1 - At least 2-4 years of Administrative/Secretarial experience obtained in the past 7 years, and/or advanced coursework in courses requiring strong writing ability.
  • Level 2 - At least 4-6 years of Administrative/Secretarial experience obtained in the past 8 years - with some of this experience being with Bechtel.
  • Associate degree or related technical training preferred.

 

Required Knowledge, Skills, and Abilities:

  • Proven ability to maintain the confidentiality of the strictest nature.
  • A Skills test will be required to be completed for the successful candidate.
  • Effective team player, with strong interpersonal and customer service skills.
  • Ability to work flexibly and collaboratively across all levels of the organization.
  • Demonstrated professional reception and telephone practices.
  • Working knowledge of Bechtel's organizational structure, functions, and procedures.
  • Advanced oral and written communication skills required.
  • Advanced skill in Microsoft 365 (advanced Word, Excel, PowerPoint, Outlook and Teams) required.
  • Advanced knowledge of common office procedures.
  • Strong organizational skills required.
  • Ability to perform basic mathematical calculations and conversions.
  • Advanced skills in conference/meeting arrangements.
  • Advanced skills in Travel arrangements and coordination in, both domestic and international.
  • Advanced skills in Concur.

 

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

 

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

 

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com

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