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Administrative Operations Coordinator

2 months ago

Reston, Virginia, United States Commonwealth of Virginia Full time

Position Overview:
The Administrative Operations Coordinator at the Commonwealth of Virginia is integral to the effective management of the office's administrative tasks that support its service objectives. This role encompasses a variety of operational responsibilities including front-line management, procurement, telecommunications, inventory oversight, scheduling, and the supervision of student personnel.

About the Organization:
The Commonwealth of Virginia is committed to fostering the success of first-generation college students through its Early Identification Program (EIP). Our mission is to empower students with the essential knowledge and skills necessary for thriving in higher education and beyond.

Key Information:

  • Department: University Life (UL)
  • Classification: Administrative Office Specialist 3
  • Job Category: Classified Staff
  • Job Type: Full-Time
  • Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
  • Workplace Type: Hybrid Eligible
  • Payband: 03
  • Salary: Competitive salary range starting in the mid $50k's, based on education and experience
  • Background Checks: Required

Key Responsibilities:

  • Oversee daily office operations to ensure efficiency and productivity
  • Recruit, train, supervise, and assess Office Assistants
  • Manage procurement processes, inventory maintenance, and office equipment
  • Handle student records and archiving duties
  • Provide logistical support for various programs and events
  • Coordinate transportation logistics while ensuring student safety
  • Collaborate with the Budget Specialist for financial oversight
  • Administer P-Card and operational systems
  • Propose enhancements for operational procedures

Required Qualifications:

  • Associate's degree in a relevant field or equivalent experience
  • Demonstrated experience in high-level customer service
  • Familiarity with procurement and expense management systems
  • Experience supervising front desk operations
  • Ability to thrive in a dynamic office environment
  • Strong multitasking abilities and capacity to meet deadlines
  • Knowledge of state procurement systems
  • Proficient in managing records and customer service tools
  • Excellent communication and correspondence skills

Preferred Qualifications:

  • Bachelor's degree in a related discipline
  • Proficiency in Spanish
  • Understanding of university and state procurement systems
  • Strong self-management capabilities

Application Instructions:
To be considered, please submit an online application for the Administrative Operations Coordinator position, along with a cover letter, resume, and three professional references with contact details.