Manager, Business

1 month ago

St Louis, United States Archdiocese of St. Louis Full time
The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area.  Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

St. Simon the Apostle in South St. Louis County is actively looking for a dynamic business manager. St. Simon, established in 1959, serves over 1,600 families. Our campus consists of the following facilities: St. Simon Church (built in 2002); Catholic School (K-8); Simon Says Pre-School/Daycare Center, Parish Hall, and athletic fields. The business manager is a full time, salaried, administrator reporting directly to the Pastor and is a steward of the physical, financial and personnel resources of the Parish, while also providing leadership and consultation among the Parish’s various groups, committees, and processes. Since this position is a visible representative of the Catholic Church, it is necessary that the incumbent be a practicing Catholic, registered, and active in a Catholic parish, and embrace in word and deed the Church’s teachings on faith and morals as articulated by the Church’s magisterium. 

Job Responsibilities

Supervises parish office staff, financial staff, and maintenance staff.

• Oversees the administration of all employee salaries and benefit programs.

• Oversees all workers compensation claims and any other insurance related issues.

• Oversees the postings of all new job openings for Parish.

• Point person for Archdiocese human resource issues.

• Generates all teacher contracts and preschool term sheets.

• Participates in the hiring and termination policies of the Parish in collaboration with the Pastor if so designated. Financial Responsibilities:

• Establishes/implements Parish financial goals/objectives in conjunction with Pastor and Finance Council.

• Reviews all:

• Journal entries, Vendor invoices and payments, All bank reconciliations, and Deposits.

• The recording of all investment activities through Arch SLAF accounts.

• All accounts receivable invoicing credits.

• Reconciliation of contributions in Servant Keeper to QuickBooks.

• Reconciliation of Pro-Care to QuickBooks.

• Balance Sheet & Income Statement accounts each month.

• Month-end analysis on expense variances related to actual vs. budget.

• Manages/Maximizes cash flow and Prepares annual Parish budget.

• Collaborates in development/adherence with other staff administrators on annual budgets for School, Pre-School, PSR, and Youth Ministry.

• Gathers organizational budgets with assistance from Finance Council.

• Enforces policies and procedures in partnership with the Pastor for all activities related to finance and human resources management.

• Enforces internal controls for all accounting activity in the Parish office and for all fundraising activities on St. Simon the Apostle’s campus using Archdiocesan guidelines.

• Prepare required year-end Archdiocesan reports: internal questionnaire, year-end journal entries, etc.

• Submit recommendations to Pastor & Finance Council for use and investments of funds.

• Attend monthly Finance Council meetings. Operations/Facilities Management Responsibilities:

• Oversees all campus facility operations including capital expenditure projects.

• Reviews bids and negotiations for capital expenditure projects in collaboration with the Pastor, maintenance staff, and Finance Council.

• Monitors preventive maintenance program for entire campus security systems.

• Coordinates security measures to protect property and personnel.

• Determines responsibility for key fob issuance.

• Oversees IT and Technology partners. School/Pre-School Enrollment/Tuition Management:

• Oversees and is an administrator for tuition/enrollment management system.

• Oversees and manages tuition collection/ payment issues with school parents.

• Oversees and executes all tuition assistance grants for presentation to Finance Council.

• Oversees and manages FACTS tuition management to ensure proper balances of tuition accounts.

• Serves as point for families with inquiries about tuition accounts and processing of fees.

• Backup for billing and assists with any questions for Pro-Care early childhood daycare billing system.

• Ensures timing and correct accounting for the billing of all daycare families with Pro-Care billing system.

• Manages Today and Tomorrow Educational grants in accordance with TTEF’s guidelines. Additional Responsibilities:

• In addition to the above responsibility’s others may be added as the Pastor may designate from time to time for more efficient parish management.

Job Requirements
-Protects job knowledge and keeps sensitive information confidential.
-Must have excellent interpersonal skills and ability to work with and lead team setting.
• Bachelor's Degree required in Business, Accounting, Finance, or related field.

• Working knowledge of accounting principles and practices.

• 5 to 10 years of business experience, 3-5 years of supervisory experience in related field.

• Previous experience in facilities management preferred.

• Must be technology savvy and proficient in QuickBooks, Microsoft, and Google applications.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.  
 
Pre-Employment Screening 
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening. 

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