Payroll Specialist

Found in: beBee S US - 1 week ago

Saint Paul, United States Metropolitan Council Full time
WHO WE ARE

After an initial period of on-site work, this position is eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin.

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.

We are committed to supporting a diverse workforce that reflects the communities we serve.

The Regional Administration division is seeking a Payroll Specialist to work within Finance and Operations. Finance and Operations provides agency-wide financial, administrative, and operational services supporting the Metropolitan Council as a whole and its individual divisions. These services include accounting, financial reporting and payroll; the Council's operating and capital budgets; contracts and procurement; computerized systems for financial and personnel information; risk management; treasury functions; and services supporting the Council's headquarters facilities.

How your work would contribute to our organization and the Twin Cities region:
As a Payroll Specialist, you will provide timely and accurate preparation of pay in a central payroll unit for Metropolitan Council employees. You will audit, balance, and correct payroll documents, update our computerized payroll system, prepare deduction payment documents, diagnose issues and errors, and resolve routine problems.

What you would do in this job

  • Analyze payroll functions by querying, reviewing reports, and applying expertise in all payroll data systems, including multiple time entry applications.
  • Process the Council's biweekly payroll journals and entries; evaluate for accuracy, completeness, and conformity with established contracts and Council procedures.
  • Evaluate current manual payroll processes and identify areas prone to errors, inefficiencies, and find opportunities for automation.
  • Maintain accurate and confidential payroll records for all employees and ensure proper retention.
  • Respond to employee inquiries regarding payroll matters or concerns.
  • Generate payroll reports and audit the data for accuracy and compliance.
  • Identify and resolve any discrepancies or errors in payroll records.
  • Document payroll processes and procedures and assist in training colleagues on payroll-related tasks and systems.
  • Perform periodic audits and reconciliations of payroll data to ensure accuracy.
  • Collaborate with other departments to resolve payroll issues and assist in continuous improvement.
  • Assist in year-end payroll tasks.
  • Stay updated on industry best practices and payroll trends including federal, state, and local payroll laws and regulations.
  • Other related duties, as assigned.
What education and experience are required for this job (minimum qualifications)

Education: High School diploma or equivalent.
Experience: Three (3) years of related experience in a payroll or accounting/finance position. One of the three years can be substituted with a similar office position which emphasizes customer service.
Equivalency: An associate degree in accounting, finance, or related field and one (1) year of related experience in a payroll or accounting/finance position.

Desired Qualifications:

  • PeopleSoft experience, preferably specific to payroll.
  • Experience in a union environment.
  • Experience working with diverse populations of internal and external customers.
What knowledge, skills, and abilities you should have within the first six months on the job:
  • Familiarity with all Metropolitan Council collective bargaining agreements and ability to apply the written contract to answer questions about payroll.
  • General knowledge of the intricacies of all five current payrolls (i.e. Operators, Regional Administration, Environmental Services, ATU Mechanics & Office Employees, and Admin, which includes all non-represented, police and TMSA represented employees).
  • Knowledge of time entry systems that interface with PeopleSoft such as, Synergen, People Soft Time & Labor, Hastus, TXBase, WorkForce Director and other packages that collect time and attendance data.
  • Basic understanding of tax laws.
  • Knowledge of payroll best practices.
  • Knowledge of personal computers utilizing word processing, spreadsheets, and databases in a windows environment.
  • Working knowledge of PeopleSoft payroll processes.
  • Basic working knowledge of all software systems used by Metropolitan Council payroll operations and the way they interface with payroll operations.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively with individuals and groups of customers or clients.
  • Ability to add, subtract, multiply and divide using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs
  • Requires the skill to provide basic client services to the public and other agencies within the organization. Requires tact, courtesy, and cooperation in dealings with others where the primary purpose is the exchange of information. Promotes an equitable, positive, and respectful work environment that values cultural diversity among all employees.
What you can expect from us:
  • We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
  • We encourage our employees to develop their skills through on-site training and tuition reimbursement.
  • We provide a competitive salary, excellent benefits, and a good work/life balance.
Additional information

Union/Grade: ATU/Grade C
FLSA Status: Non-Exempt
Safety Sensitive: No
What your work environment would be:
You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.

What steps the recruitment process involves:

  1. We review your minimum qualifications.
  2. We rate your education and experience.
  3. We conduct a structured panel interview.
  4. We conduct a selection interview.
Once you have successfully completed the steps above, then
If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email .
Agency
Metropolitan Council
Address
390 Robert St. N.
St. Paul, Minnesota, 55101
Website

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