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Admin Coordinator
1 month ago
Description:
Provides administrative support to the Madison, WI site (Mfg & Operations, Engineering and QA departments). Acts as liaison between the Madison site and corporate functions.
ESSENTIAL FUNCTIONS:
• Provides general administrative support including managing calendars, coordinating meetings and meeting space, owning site distribution lists, arranging travel, completing expense reports etc.
• Coordinates hiring of new personnel, including setting up interviews, IT set up, site orientation, work space needs, etc.
• Acts as liaison between building management and employees regarding parking, card keys, facility updates, and general business issues.
• Maintains departmental files, orders and maintains site office supplies & indirect purchasing.
• Reconciles invoices and tracks departmental budget.
• Acts as liaison between Corporate HR, Accounting, IT, DEI & Facilities. Assist in carrying out improvements, events, projects, facility organization, etc.
• Continuous improvement at a site leve. Look for and propose improvements that can be made or are needed at the site.
• Coordinate site events/celebrations/lunches.
• Maintain office services by aiding the organization of office operations/procedures and service PO placement.
MINIMUM REQUIREMENTS:
BS/BA in relevant subject area or equivalent business/administrative experience.
5+ years of business experience preferred.
Strong communication and organization skills; ability to multi-task; demonstrated ability to problem solve; project management; understanding/managing processes; highly proficient in office software (i.e. MS Word, Excel, etc.) and enterprise systems.
