Recruiting Coordinator

3 days ago

Waltham, United States firstPRO, Inc Full time

FirstPro is now accepting resumes for a Recruiting Coordinator position based in Waltham, MA. This role will focus on scheduling meetings and interviews between managers and interviewees, managing schedules, reaching out to candidates and more. This is a contract to permanent hire role.


Responsibilities

  • Coordinating and scheduling interviews across multiple time zones for candidates and interviewers and ensure timely communication of interview details to all parties, including confirmation emails, calendar invitations, and itineraries, promptly resolving any scheduling conflicts if they arise.
  • Supporting recruiters with job postings, requisition management and approval and other administrative tasks.
  • Assisting in posting job descriptions on various platforms (i.e. LinkedIn, Indeed) while being responsible for our ATS system, which includes system configurations, improvements to the application process and workflow, updating job requisition templates, maintaining the system (i.e. adding/removing users), pulling reports, etc.
  • Preparing and distribute recruiting reports to monitor progress on hiring metrics.
  • Managing invoicing for agency fees, candidate reimbursements, and other recruiting costs.
  • Managing the Employee Referral Program which includes enhancing all internal communications, processing payments, handling questions and issues.
  • Initiating background checks and create offer letters and new hire paperwork for candidates.
  • Working with recruiters to organize job fairs and staffing events.
  • Collaborating with the HR coordinator on the summer intern program.
  • Contributing to HR projects.
  • Maintaining a relationship with the international controllers as the primary point of contact for recruiting questions for our international subsidiaries.
  • Updating weekly job postings and distributing internal communications (i.e. FYI newsletter and HR bulletin boards) and external communications with local networking groups.
  • Acting as a backup to HR Coordinator to present at New Hire Orientation and overseeing new hire luncheon.
  • Assisting with other job-related duties as assigned.


Requirements

  • At least 1 year of experience working in Human Resources, Recruiting, or Administrative work.
  • Bachelor’s degree or Certificate in Human Resources preferred
  • Excellent communication skills.
  • Prior experience working with an ATS or HRIS system preferred.

  • Recruitment Coordinator

    3 days ago

    Waltham, United States firstPRO, Inc Full time

    Contract to hire:Recruiting Coordinator to join our Human Resources team. This position is a temporary position with plans to develop as a permanent role and is 100% onsite at our Waltham, MA location. The role of the Recruiting Coordinator is to support a dynamic team of four recruiters in a fast-paced environment. This role requires exceptional attention...

  • Recruitment Coordinator

    2 days ago

    Waltham, United States firstPRO, Inc Full time

    Contract to hire:Recruiting Coordinator to join our Human Resources team. This position is a temporary position with plans to develop as a permanent role and is 100% onsite at our Waltham, MA location. The role of the Recruiting Coordinator is to support a dynamic team of four recruiters in a fast-paced environment. This role requires exceptional attention...

  • Recruitment Coordinator

    2 days ago

    Waltham, United States firstPRO, Inc Full time

    firstPRO is now accepting resumes for a Recruiting Coordinator role in Waltham, MA. This is a 6+month contract to hire and onsite everyday.-Coordinating and scheduling interviews across multiple time zones for candidates and interviewers and ensure timely communication of interview details to all parties, including confirmation emails, calendar invitations,...

  • firstPRO, Inc | Recruitment Coordinator | waltham, ma

    2 days ago

    waltham, United States firstPRO, Inc Full time

    Contract to hire:Recruiting Coordinator to join our Human Resources team. This position is a temporary position with plans to develop as a permanent role and is 100% onsite at our Waltham, MA location. The role of the Recruiting Coordinator is to support a dynamic team of four recruiters in a fast-paced environment. This role requires exceptional attention...

  • firstPRO, Inc | Recruitment Coordinator | waltham, ma

    3 days ago

    waltham, United States firstPRO, Inc Full time

    Contract to hire:Recruiting Coordinator to join our Human Resources team. This position is a temporary position with plans to develop as a permanent role and is 100% onsite at our Waltham, MA location. The role of the Recruiting Coordinator is to support a dynamic team of four recruiters in a fast-paced environment. This role requires exceptional attention...

  • firstPRO, Inc | Recruiting Coordinator | waltham, ma

    3 days ago

    waltham, United States firstPRO, Inc Full time

    FirstPro is now accepting resumes for a Recruiting Coordinator position based in Waltham, MA. This role will focus on scheduling meetings and interviews between managers and interviewees, managing schedules, reaching out to candidates and more. This is a contract to permanent hire role.ResponsibilitiesCoordinating and scheduling interviews across multiple...

  • Human Resources and Administrative Coordinator

    2 weeks ago

    Waltham, United States Perfect Dental Management Full time

    Job Type Full-time Description We are seeking a skilled Human Resources and Administrative Coordinator to join our Dental Support Organization (DSO). In this role, you will recruit dental professionals and provide key administrative support to ensure the smooth operation of our office. This is a fast-paced role that requires excellent multitasking abilities,...

  • Enrollment Coordinator

    1 month ago

    Waltham, United States InterWell Health Full time

    Interwell Health is a kidney care management company that partners with physicians on its mission to reimagine healthcare-with the expertise, scale, compassion, and vision to set the standard for the industry and help patients live their best lives. We are on a mission to help people and we know the work we do changes their lives. If there is a better way,...

  • Development Coordinator

    4 weeks ago

    Waltham, Massachusetts, United States Beacon Hill Full time

    Job SummaryWe are seeking a highly skilled Development Coordinator to join our team at Beacon Hill. As a key member of our team, you will be responsible for drafting contact reports, donor correspondence, and acknowledgement letters.Key Responsibilities:Drafting and sending correspondence to donors and stakeholdersManaging and maintaining accurate records in...

  • Administrative Coordinator

    4 weeks ago

    Waltham, Massachusetts, United States Beacon Hill Full time

    Job Summary:We are seeking an experienced Office Manager to oversee the day-to-day operations of our office. The ideal candidate will have a strong background in administrative tasks, including recruiting, payroll management, and data analysis.Key Responsibilities:Recruit, screen, and onboard new hiresManage payroll submissions and track expensesDevelop and...

  • Administrative Coordinator, Business Development, Oncology R&D

    3 weeks ago

    Waltham, United States AstraZeneca Full time

    Administrative Coordinator, Business Development, Oncology R&D Location: Waltham, MA Introduction to role Do you have expertise in, and passion for administration? We are looking to recruit an Administrative Coordinator with energy and enthusiasm to learn and develop, with excellent communication skills and a proactive problem-solving approach. Waltham is...

  • Human Resources Coordinator

    4 weeks ago

    Waltham, Massachusetts, United States Manning Personnel Group Inc Full time

    We are seeking a dedicated PART-TIME Human Resources/Staffing Assistant to support our Human Resources department at Manning Personnel Group Inc. In this position, you will support a busy Talent Acquisition team for a growing company. On a daily basis, you will screen candidates, handle scheduling, interface with managers, perform reference checks, and other...

  • Office Administrator

    1 week ago

    Waltham, United States Adden Energy Full time

    Office Administrator Adden Energy is developing solid-state batteries for automotive and consumer applications and is located in the Boston Area. Our technology is based on leading research from Harvard University and our team is backed by prominent venture capital investors. We are looking for an Office Administrator to join our growing team and work to...

  • Office Administrator

    1 week ago

    Waltham, United States Adden Energy Full time

    Office Administrator Adden Energy is developing solid-state batteries for automotive and consumer applications and is located in the Boston Area. Our technology is based on leading research from Harvard University and our team is backed by prominent venture capital investors. We are looking for an Office Administrator to join our growing team and work to...

  • Talent Acquisition Associate

    4 weeks ago

    waltham, United States Manning Personnel Group, Inc. Full time

    Our client, a biotechnology company in the oncology space, is looking for a Talent Acquisition Associate to join their team. The ideal candidate is a positive, proactive, accountable and detail-oriented individual who has the maturity to work with all levels within the organization. The Associate will serve in an administrative support function for the...

  • Talent Acquisition Associate

    4 weeks ago

    waltham, United States Manning Personnel Group, Inc. Full time

    Our client, a biotechnology company in the oncology space, is looking for a Talent Acquisition Associate to join their team. The ideal candidate is a positive, proactive, accountable and detail-oriented individual who has the maturity to work with all levels within the organization. The Associate will serve in an administrative support function for the...

  • Talent Acquisition Associate

    4 weeks ago

    Waltham, United States Manning Personnel Group, Inc. Full time

    Our client, a biotechnology company in the oncology space, is looking for a Talent Acquisition Associate to join their team. The ideal candidate is a positive, proactive, accountable and detail-oriented individual who has the maturity to work with all levels within the organization. The Associate will serve in an administrative support function for the...

  • Product Support Representative

    4 months ago

    Waltham, United States Convergent Dental Full time

    Convergent Dental has developed and launched Solea, a dental laser that can cut tissue in the oral cavity without anesthesia. Solea has quickly become the #1 hard and soft tissue laser in dentistry. This is an exciting time to join our amazing team. With our innovative technology we are looking to change the world of dentistry for dentists and their...

  • Office Administrator

    2 weeks ago

    Waltham, United States Adden Energy Full time

    Office AdministratorAdden Energy is developing solid-state batteries for automotive and consumer applications and is located in the Boston Area. Our technology is based on leading research from Harvard University and our team is backed by prominent venture capital investors.We are looking for an Office Administrator to join our growing team and work to scale...

  • Office Administrator

    2 weeks ago

    Waltham, United States Adden Energy Full time

    Office AdministratorAdden Energy is developing solid-state batteries for automotive and consumer applications and is located in the Boston Area. Our technology is based on leading research from Harvard University and our team is backed by prominent venture capital investors.We are looking for an Office Administrator to join our growing team and work to scale...