Recruitment Coordinator

5 days ago

Waltham, United States firstPRO, Inc Full time

firstPRO is now accepting resumes for a Recruiting Coordinator role in Waltham, MA. This is a 6+month contract to hire and onsite everyday.


-Coordinating and scheduling interviews across multiple time zones for candidates and interviewers and ensure timely communication of interview details to all parties, including confirmation emails, calendar invitations, and itineraries, promptly resolving any scheduling conflicts if they arise.

-Supporting recruiters with job postings, requisition management and approval and other administrative tasks.

-Assisting in posting job descriptions on various platforms (i.e. LinkedIn, Indeed) while being responsible for our ATS system, which includes system configurations, improvements to the application process and workflow, updating job requisition templates, maintaining the system (i.e. adding/removing users), pulling reports, etc.

-Preparing and distribute recruiting reports to monitor progress on hiring metrics.

-Managing invoicing for agency fees, candidate reimbursements, and other recruiting costs.

-Managing the Employee Referral Program which includes enhancing all internal communications, processing payments, handling questions and issues.

-Initiating background checks and create offer letters and new hire paperwork for candidates.

-Working with recruiters to organize job fairs and staffing events.

-Collaborating with the HR coordinator on the summer intern program.

-Contributing to HR projects.

-Maintaining a relationship with the international controllers as the primary point of contact for recruiting questions for our international subsidiaries.


Qualifications:

-Bachelor’s degree or Certificate in Human Resources.

-Strong written and oral communications skills. Excellent MS Office skills, including Excel, ATS, and HRIS experience (ClearCompany and UKG preferred).

-Attention to detail, excellent communication, writing, and organizational skills. Requires the ability to multi-task and maintain highly confidential information.

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