firstPRO, Inc | Recruiting Coordinator | waltham, ma

3 days ago

waltham, United States firstPRO, Inc Full time

FirstPro is now accepting resumes for a Recruiting Coordinator position based in Waltham, MA. This role will focus on scheduling meetings and interviews between managers and interviewees, managing schedules, reaching out to candidates and more. This is a contract to permanent hire role.


Responsibilities

  • Coordinating and scheduling interviews across multiple time zones for candidates and interviewers and ensure timely communication of interview details to all parties, including confirmation emails, calendar invitations, and itineraries, promptly resolving any scheduling conflicts if they arise.
  • Supporting recruiters with job postings, requisition management and approval and other administrative tasks.
  • Assisting in posting job descriptions on various platforms (i.e. LinkedIn, Indeed) while being responsible for our ATS system, which includes system configurations, improvements to the application process and workflow, updating job requisition templates, maintaining the system (i.e. adding/removing users), pulling reports, etc.
  • Preparing and distribute recruiting reports to monitor progress on hiring metrics.
  • Managing invoicing for agency fees, candidate reimbursements, and other recruiting costs.
  • Managing the Employee Referral Program which includes enhancing all internal communications, processing payments, handling questions and issues.
  • Initiating background checks and create offer letters and new hire paperwork for candidates.
  • Working with recruiters to organize job fairs and staffing events.
  • Collaborating with the HR coordinator on the summer intern program.
  • Contributing to HR projects.
  • Maintaining a relationship with the international controllers as the primary point of contact for recruiting questions for our international subsidiaries.
  • Updating weekly job postings and distributing internal communications (i.e. FYI newsletter and HR bulletin boards) and external communications with local networking groups.
  • Acting as a backup to HR Coordinator to present at New Hire Orientation and overseeing new hire luncheon.
  • Assisting with other job-related duties as assigned.


Requirements

  • At least 1 year of experience working in Human Resources, Recruiting, or Administrative work.
  • Bachelor’s degree or Certificate in Human Resources preferred
  • Excellent communication skills.
  • Prior experience working with an ATS or HRIS system preferred.

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