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Administrative Assistant

2 months ago

Maplewood, United States Russell Tobin & Associates Full time



What are we looking for in our Administrative Assistant ?

Russell Tobin's client, a multinational Manufacturing and Automotive company is urgently hiring for an Administrative Assistant in Maplewood, MN

We are seeking a highly organized and efficient Administrative Assistant to support our Research & Development (R&D) Lab team. As CW Admin, you will play a crucial role in facilitating the smooth operation of our lab by managing administrative tasks, coordinating schedules, and ensuring compliance with safety and procedural protocols.

 Apply Today

Employment Type: Contract/ Onsite

Location: Maplewood, MN

Pay rate: $15-$20/hr, DOE

 Responsibilities:

  • Provide administrative support to the R&D Lab team, including document preparation, data entry, and file management.
  • Coordinate and schedule meetings, appointments, and travel arrangements for lab staff.
  • Assist with the procurement of lab supplies, equipment, and services, including obtaining quotes, placing orders, and tracking deliveries.
  • Maintain and update lab records, including inventory lists, equipment calibration schedules, and safety compliance documents.
  • Facilitate communication within the lab and with other departments by managing correspondence and distributing information as needed.
  • Support the onboarding process for new lab personnel by preparing welcome materials and coordinating orientation sessions.
  • Help organize lab events, workshops, and training sessions.
  • Ensure the lab environment is clean, organized, and adheres to safety standards.

Requirements:

  • High school diploma or equivalent
  • Previous administrative experience
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Ability to work independently and as part of a team.
  • Discretion in handling confidential information.

Nice to have:

  • Associate degree or higher preferred.
  • Previous administrative experience in a lab or scientific research setting.
  • Familiarity with lab operations and safety protocols is a plus.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors. 

#CB

Rate/Salary: $15-$20/hr, DOE