Sr. Administrative Assistant

4 days ago

Atlanta, United States Datum Technologies Group Full time

Job Details:

Job Title: Sr. Administrative Assistant

Duration: Contract to Hire

Location: Atlanta, GA || Hybrid (4 Days Onsite)


Job Description:

Qualifications:

  • High school diploma required, four-year college degree preferred.
  • 10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to executive levels (C-Levels, Sr. VPs, Managing Director, Director, General Managers) providing excellent customer service in a highly professional manner.
  • Must be able to work independently with a strong degree of team collaboration, be self-motivated, highly organized and able to multi-task in a fast-paced environment.
  • High degree of proficiency with Microsoft Office products including Outlook, Powerpoint, Word, Excel and SharePoint.
  • Strong oral and written communication skills including good listening.
  • Travel management and event planning experience a plus.
  • Ability to maintain a high-degree of sensitivity and confidentiality on matters requiring discretion.
  • Must have a passion and eye for detail while being a creative thinker to connect the various pieces of the puzzle to get the job done including performing tasks that may not be glamorous but must be accomplished up to C-level exposure & support.
  • Outgoing positive attitude, professional demeanor, accountable, versatile, and adaptable are key characteristics in the individual that is being sought for in this position.


Responsibilities:

  • These are the main responsibilities however may not be limited to these alone:
  • Department leadership support including schedules management, correspondence/email management and telephone call management.
  • Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level administrative support staff.
  • Provide back-up support for other Administrative Assistants in their absence.
  • Maintain office efficiency by organizing office operations including copier/printer maintenance with toner inventory to ensure this equipment is always available.
  • Assists with activities related to pre-boarding and on-boarding new staff members.
  • Manage conference rooms schedules.
  • Order office supplies and assist with facilities and equipment related issues.
  • Assist with shipment of products, sorting and distributing mail.
  • Coordinates travel arrangements and processing expense reports.
  • Organizes meetings and special events including any meals required for attendees.
  • Makes copies and distributes materials as needed.
  • Provide other Admin Assistants in the department daily support as needed.
  • Proactive work identification.


Comments/Special Instructions

  • Must Haves:
  • Highly Organized
  • Detail Orientated
  • Dependable
  • Microsoft Knowledge
  • Outlook Power User
  • Able to collaborate with other Admins
  • Proactive thinker
  • Multitasker, able to juggle multiple ask from different managers,

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