Administrative Assistant

2 weeks ago

St Louis, United States GAP Solutions, Inc. Full time

Position Objective:

GAP Solutions is seeking an AA to support a variety of NGA offices. The AA independently accomplishes more of the general or routine office administrative tasks. The AA category should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks.




Duties and Responsibilities:

  • Support administrative requirements at the lower- to mid-management levels of an office.
  • Maintain executive calendars in Microsoft Outlook to include scheduling meetings as requested, sending meeting invites to requested attendees, reserving conference rooms, setting up Video Teleconference (VTC) or WebEx connections, deconflicting meetings and prioritizing meetings based on executive priorities.
  • Provide the office with a centralized source of administrative expertise and guidance, which ultimately affects the success of the mission.
  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence and other offices, etc. under general directives with minimum assistance and/or guidance.
  • Support the office with development of guidance, procedures and/or policies relative to facilitating administrative activities of the organization. These functions may include training/travel budgets, suspense systems, space planning, personnel management, record management, logistics support, asset tracking, etc.
  • Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.
  • Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms.




Basic Qualifications:

  • Active Top Secret/SCI clearance required. TS SCI eligibility is required but candidates with Top Secret clearances may still be considered.
  • Bachelor’s degree in General Business Administration or related field with minimum 2 year of Administrative experience OR Associate’s degree in General Business Administration or related field with minimum 4 year of Administrative experience OR High School Diploma with minimum 6 year of Administrative experience.
  • Proven experience as an administrative assistant supporting routine administrative requirements.
  • Capable of handling moderate workloads effectively coordinating with multiple resources, and multitask in a fast paced environment that may often have competing priorities with minimal assistance.
  • Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.
  • Strong working knowledge of Microsoft Office applications. To include, managing calendars in Outlook and responding to emails; building/updating PowerPoint briefs, Excel files and Word documents.




Minimum Qualifications:

  • TS/SCI with CI Polygraph desired. May be subject to a CI Poly at request of Government.
  • Strong verbal and written communication skills.
  • Ability to work within an organization’s chain of command and interact appropriately with individuals at all levels, including those at very senior levels.
  • Prior DOD and/or NGA experience working in a related field.
  • Prior experience working with the military and understanding of the military services.
  • Proficient working knowledge of the following corporate applications:
  • PeopleSoft
  • Defense Travel System (DTS) with knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)
  • NGA Central Electronic Routing and Tasking System (N-CERTS)
  • SharePoint
  • Possesses a working knowledge of the NGA internal coordination and approval processes.
  • Working knowledge of Access database.
  • Proficient with NGA correspondence manual.
  • Working knowledge of NGA’s Records Management requirements.
  • A working level understanding of NGA corporate processes.
  • Prior schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this include teleconferences.
  • Working knowledge of Microsoft Excel and Access.

  • Executive Administrative Assistant

    2 weeks ago

    St Louis, United States Randstad North America, Inc. Full time

    Are you detail oriented with excellent administrative skills? Do you have experience in a previous executive administrative support role? If so, we may have the perfect contract opportunity for you! We are seeking an experienced Administrative Assist Administrative Assistant, Executive, Administrative, Assistant, Staffing

  • Administrative Assistant

    2 weeks ago

    St Louis, United States TechAccel LLC (Technology Acceleration Partners) Full time

    Technology Acceleration Partners (TechAccel, LLC) is a private capital firm that invests in, acquires, and advances early-stage, disruptive technologies in the agriculture and human health sectors. TechAccel is developing multiple early-stage partnerships which are physically located in the St. Louis, MO area.The Administrative Assistant (AA) is a...

  • Administrative Assistant

    2 weeks ago

    St Louis, United States TechAccel LLC (Technology Acceleration Partners) Full time

    Technology Acceleration Partners (TechAccel, LLC) is a private capital firm that invests in, acquires, and advances early-stage, disruptive technologies in the agriculture and human health sectors. TechAccel is developing multiple early-stage partnerships which are physically located in the St. Louis, MO area.The Administrative Assistant (AA) is a...

  • Senior Administrative Assistant

    1 day ago

    St Louis, United States Armstrong Teasdale Full time

    Description : The Senior Administrative Assistant is tasked with supporting the Office Manager in the administration of day-to-day office operations and providing excellent customer service to all guests and personnel of Armstrong Teasdale. Additionally, the Senior Administrative Assistant supports the offices attorneys with legal tasks as...

  • Executive Administrative Assistant

    2 days ago

    St Louis, Missouri, United States Nestle Purina PetCare Company Full time

    We re a leader in the pet care industry, which means we re not only ahead in volume, profit and market share, but our associates dare to Stand Taller. We innovate new products, impart new agilities into existing processes, constantly advance pet nutrition, and always pay it forward in the form of service for our communities and families. Are you up for the...

  • MOSDOH - Senior Administrative Assistant

    3 days ago

    St Louis, United States A.T. Still University Full time

    Description A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking a non-exempt Senior Administrative Assistant at the St. Louis Dental Center. The position reports to the Vice Dean of MOSDOH. The senior administrative assistant will provide assistance to the Vice Dean of Clinical Education, Operations & Community...

  • Legal Secretary/Administrative Assistant

    1 day ago

    St. Louis, United States Tucker Ellis LLP Full time

    Tucker Ellis LLP seeks a seasoned Legal Secretary/Administrative Assistant with 5+ years of experience for our St. Louis location. Must be proficient in Microsoft Word and have experience in all facets of litigation.  Tasks include: opening new matters, e-filings (State & Federal level), flipping discovery, editing documents, saving and organizing...

  • Legal Secretary/Administrative Assistant

    2 days ago

    St Louis, United States Tucker Ellis LLP Full time

    Tucker Ellis LLP seeks a seasoned Legal Secretary/Administrative Assistant with 5+ years of experience for our St. Louis location. Must be proficient in Microsoft Word and have experience in all facets of litigation.  Tasks include: opening new matters, e-filings (State & Federal level), flipping discovery, editing documents, saving and organizing...

  • Legal Secretary/Administrative Assistant

    2 days ago

    St Louis, United States Tucker Ellis LLP Full time

    Tucker Ellis LLP seeks a seasoned Legal Secretary/Administrative Assistant with 5+ years of experience for our St. Louis location. Must be proficient in Microsoft Word and have experience in all facets of litigation.  Tasks include: opening new matters, e-filings (State & Federal level), flipping discovery, editing documents, saving and organizing...

  • Legal Administrative Assistant

    4 weeks ago

    St. Louis, United States Baker Sterchi Cowden & Rice Full time

    Baker Sterchi Cowden & Rice LLC is seeking a highly motivated and skilled Legal Administrative Assistant in the St. Louis office. The ideal candidate is professional in demeanor, detail-oriented, proactive, and enjoys working as a team. Strong organizational skills, the ability to work efficiently under pressure and quickly learn and integrate new...

  • Legal Administrative Assistant

    3 weeks ago

    St Louis, United States Baker Sterchi Cowden & Rice Full time

    Baker Sterchi Cowden & Rice LLC is seeking a highly motivated and skilled Legal Administrative Assistant in the St. Louis office. The ideal candidate is professional in demeanor, detail-oriented, proactive, and enjoys working as a team. Strong organizational skills, the ability to work efficiently under pressure and quickly learn and integrate new...

  • Legal Administrative Assistant

    4 weeks ago

    St Louis, United States Baker Sterchi Cowden & Rice Full time

    Baker Sterchi Cowden & Rice LLC is seeking a highly motivated and skilled Legal Administrative Assistant in the St. Louis office. The ideal candidate is professional in demeanor, detail-oriented, proactive, and enjoys working as a team. Strong organizational skills, the ability to work efficiently under pressure and quickly learn and integrate new...

  • Benefits Administrator

    2 weeks ago

    St Louis, United States GardaWorld Full time

    Job DescriptionJOB SNAPSHOTJob Title: Benefits Administrator Location: Brentwood, MO Environment: Corporate Office Who is GardaWorld? GardaWorld is the world's largest privately-owned security services company. We protect our clients' staff and assets, wherever they are in the world. We offer different schedules, diverse work assignments spanning multiple...

  • Systems Administrator

    4 weeks ago

    St Louis, Missouri, United States Gateway Fiber Full time

    Job Title: Systems Administrator Location: Greater St. Louis, MO Start Date: Immediate About Gateway:Gateway Fiber is seeking an outstanding individual to fill our Systems Administrator role. Gateway is creating a leading, national fiber-to-the-home platform. With the support of its financial sponsor CBRE Investment Management, Gateway plans to reach...

  • Project Assistant, Construction Administration

    1 week ago

    St Louis, United States Hoerr Schaudt Landscape Architects Full time

    Project Assistant, Siteworks (Construction Administration) - Chicago or St Louis2-5 years' experience requiredWe’re looking for an individual with experience in landscape construction observation and project management to join our Construction Administration team and assist on our St Louis based projects. As a landscape construction project assistant, you...

  • Project Assistant, Construction Administration

    1 week ago

    St Louis, United States Hoerr Schaudt Landscape Architects Full time

    Project Assistant, Siteworks (Construction Administration) - Chicago or St Louis2-5 years' experience requiredWe’re looking for an individual with experience in landscape construction observation and project management to join our Construction Administration team and assist on our St Louis based projects. As a landscape construction project assistant, you...

  • Administrative Assistant

    3 weeks ago

    St Augustine, United States St. Johns County Chamber of Commerce Full time

    Company DescriptionThe St. Johns County Chamber of Commerce is a not-for-profit membership organization that represents businesses of all sizes in northeast Florida. The Chamber works to improve business credibility, visibility, advocacy, and prosperity in the community. The Chamber's vision is to establish itself as a leader in commerce, both locally and...

  • Administrative Assistant

    3 weeks ago

    St. Augustine, United States St. Johns County Chamber of Commerce Full time

    Company DescriptionThe St. Johns County Chamber of Commerce is a not-for-profit membership organization that represents businesses of all sizes in northeast Florida. The Chamber works to improve business credibility, visibility, advocacy, and prosperity in the community. The Chamber's vision is to establish itself as a leader in commerce, both locally and...

  • Administrative Assistant

    13 hours ago

    St. Augustine, United States St. Johns County Chamber of Commerce Full time

    Company DescriptionThe St. Johns County Chamber of Commerce is a not-for-profit membership organization that represents businesses of all sizes in northeast Florida. The Chamber works to improve business credibility, visibility, advocacy, and prosperity in the community. The Chamber's vision is to establish itself as a leader in commerce, both locally and...

  • Administrative Assistant

    1 day ago

    St Augustine, United States St. Johns County Chamber of Commerce Full time

    Company DescriptionThe St. Johns County Chamber of Commerce is a not-for-profit membership organization that represents businesses of all sizes in northeast Florida. The Chamber works to improve business credibility, visibility, advocacy, and prosperity in the community. The Chamber's vision is to establish itself as a leader in commerce, both locally and...