Executive Assistant

3 weeks ago

Burbank, United States Insight Global Full time

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.


Qualifications:

  • Bachelor's degree or equivalent experience
  • Proficient in Microsoft Office suite
  • Strong Calendar Management
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills


Day to Day:

Provide day-to-day administrative support to Executive Vice President, Global Publicity including (but not limited to) the following:

- Manage EVP’s calendar

- Coordinate meetings with all relevant information

- Field heavy volume of daily phone calls and maintain accurate phone logs

- Screen and flag important incoming emails to appropriate team members, manage junk email, maintain and set up email rules

- Arrange travel plans and create detailed itineraries for EVP (and other executives where relevant)

- Maintain daily files for meetings (record as needed)

- Handle talent/filmmaker jet requests

- Liaise with the offices of the Chairman, President of the Studios, President of Marketing, etc. and create/maintain executive schedules and coordinate on the ground logistics for publicity global tours, conventions, film festivals and other events

- Filing of reference materials, background and overview information

- Preparation of all business-related expenses using Concur/SAP travel proxy role in a timely manner and checking all direct reports’ expenses are coded appropriately

- Regularly correspond with external partners (agencies, internal partners and teams across the company, including internal Global Publicity Team, Pixar, Walt Disney Animation Studios, Lucasfilm and Marvel)

- Handle EVP mail and shipping requests, orders supplies/materials and process invoices (when necessary)

- Maintain team and film related distribution lists and general office documents

- Provide support at publicity events such as press days/junkets, premieres, screening when necessary


Compensation:

$30/hr to $35/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

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