Executive Assistant to Benefits Director

3 weeks ago


Burbank, United States Solomon Page Full time

Our client, a well-know entertainment company, is looking for an Executive Assistant to support three Enterprise Benefits Directors for a 7 month contract Please note, this role will work onsite Monday through Thursday with Friday remote.


Responsibilities:


  • Provide day-to-day administrative support to three Directors
  • Thoughtfully manage complex calendars over multiple time zones
  • Pivot quickly to reschedule a carefully planned day when pressing conflicts arise
  • Draft professional correspondence on behalf of your leaders
  • Plan and create travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
  • Interact with a wide variety of internal and external partners on behalf of leadership and the team
  • Provide administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies
  • Plan smaller-scale team gatherings
  • Purchase all office supplies for the department, and manage invoices, purchase orders, and vendor contracts
  • Partner effectively with peers to ensure effective distribution of work and office coverage
  • Create/format PowerPoint presentations for executive audiences
  • Create Microsoft Word documents for high level audiences, translating leaders’ notes and direction into polished final product
  • Draft agendas for various meetings and audiences
  • Triage benefits mail to the right parties


Required Qualifications:


  • Bachelor's in a related field
  • 3+ years supporting a Director or above, or equivalent experience
  • Demonstrated ability to handle highly confidential and sensitive information
  • Sharp written and verbal communication skills
  • Ability to prioritize tasks in a fast-paced environment
  • Strong proficiency with all types of computers, phones and office equipment
  • Advanced proficiency of Microsoft Office programs including Outlook, Word, PowerPoint and Excel; strong skills in SAP, Sharepoint, Concur, Slack, and Zoom, and the resourcefulness to learn new applications as needed
  • Highly detail oriented and organized, with strong proofreading skills, especially under time constraints
  • Highly meticulous, organized, approachable, and friendly
  • A professional demeanor, positive outlook, and a can-do attitude


If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.


About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.



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