Executive Assistant

3 days ago

McLean, United States Schechter Reed Full time

JOB OVERVIEW

Our client, a six-time recipient of the “Great Places to Work” certification, is searching for an Executive Assistant to support two members of their Executive Leadership Team (ELT).


**Hybrid -- 4 days in the office near McLean, VA. Candidates must be local to the Northern Virginia/DC area.


RESPONSIBILITIES & QUALIFICATIONS:

The unique responsibilities for this role include but are not limited to the essential functions listed below:

  • Manage ELT member’s schedules including travel and accommodations, daily meetings etc.
  • Manage board meeting presentations and decks for multiple boards (4 boards) with supporting board materials.
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for supported ELT and members.
  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping (ex. Processing invoices and expense reports).
  • Manage board meeting presentations and decks for multiple boards (4 boards) with supporting board materials.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Collaborates with all executive leadership to identify and deliver the required administrative support operations for the organization.
  • Distributes statistical reports, analyses, and exhibits to company stakeholders
  • Performs additional duties as assigned by executives.


Qualifications:

  • Expert user of MS Excel, MS PowerPoint, and MS Suite with the ability to learn new or updated software.
  • Extensive knowledge of office administration, clerical procedures, and record-keeping systems.
  • Superior organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Thorough understanding of, or ability to quickly learn, the office equipment, record-keeping systems, management information systems, and related protocols used in the organization.
  • Excellent verbal and written communication skills.
  • Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
  • Ability to function well in a high-paced environment.
  • Able to type a minimum of 50 words per minute.
  • Bachelor’s degree in Business Administration or related field preferred.
  • Minimum of 8 years of administrative experience (5 years as a C-Suite EA).

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