Executive Assistant to Owner/CEO
3 days ago
**Executive Assistant to Owner/Builder – Joy Design Build**
Joy Design Build, a leader in custom home design and construction, is seeking a highly organized and proactive Executive Assistant to support the Owner/Builder in managing day-to-day operations. This role requires an individual who can seamlessly handle a wide range of responsibilities in a dynamic environment, ensuring the owner can focus on leading the company and delivering exceptional client experiences. If you're a detail-oriented, resourceful professional with a passion for organization and supporting a high-performing team, we'd love to hear from you
Key Responsibilities:
- Calendar & Email Management: Coordinate and manage the Owner’s calendar, scheduling meetings, appointments, and ensuring timely responses to email inquiries.
- Prospect Tracking: Keep track of prospective clients, organize follow-ups, and assist in nurturing relationships to convert leads into business opportunities.
- Meeting Coordination: Schedule and organize internal and external meetings, ensuring proper preparation, including agendas and necessary materials.
- Office Management: Maintain the office space, ensuring it remains organized and efficient, supporting the team in a collaborative work environment.
- Project Coordination: Work closely with staff to ensure all project timelines, resources, and milestones are aligned with company objectives.
- Presentation Preparation: Assist in creating high-quality presentations and reports for internal meetings, client pitches, and strategic initiatives.
- General Administrative Support: Perform other administrative tasks as needed to support the Owner and the company’s day-to-day operations.
Qualifications:
- At least 5 years prior experience as an Executive Assistant or similar administrative role.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication abilities.
- Proficient in office software (Microsoft Office, Google Suite, Zoom, Adobe).
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Proactive, with a problem-solving mindset and the ability to work independently.
- Prior experience in residential construction preferred, but not required.
Why Join Joy Design Build?
- Be part of a passionate team dedicated to creating luxury homes that reflect each client’s unique vision.
- Work directly with the Owner/Builder, gaining insight into the inner workings of the custom home design industry.
- Competitive salary and benefits.
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