Executive Administrative Support

6 days ago

McLean, United States ProCleared LLC Full time

Performs a variety of administrative duties, providing mission support within the Mission Directorates of the ODNI. Provide guidance and assistance to the completion of complex tasks for general office and/or program support. The nature of the position demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements. The position requires extensive knowledge of executive level administrative processes and procedures in the Agency/IC. Individuals will work under minimal supervision with wide latitude to exercise independent judgment to accomplish work in accordance with established policies and procedures.

Duties Include:

  • Serve as the primary liaison between the designated Senior Executive (SE) and other Agency Senior Executive managers, other managers, and staff.
  • Coordinates the workflow of multiple critical issues within a continuously adapting schedule for the assigned SE, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the Agency, Congress, other Intelligence Community organizations, and the private sector.
  • Provides support to 2-4 government staff simultaneously.
  • Maintains an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operations.
  • Performs a comprehensive range of direct executive office support for a designated Senior Executive.
  • Maintains a schedule of appointments that involves determining the importance of the issues for each meeting and following protocol procedures for contacting principals.
  • Anticipates and researches topics that are of interest to the SE and prepares background books and/or talking points papers, as needed.
  • Monitors and coordinates systemic impacts of e-mail for action items and gleans items from staff meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines. " Assists and relieves the assigned SE of a variety of complex executive office support functions involving contact and exposure to highly critical, sensitive, and confidential information.
  • Drafts and prepares non-routine letters, memos, documents, and various reports requiring comprehensive knowledge of Agency methods, policies, regulations, procedures, and organization for the SE's signature.
  • Answers phones: places, screens, and refers calls to appropriate Agency resources; takes messages and follows-up accordingly to ensure adequate resolution of issues and concerns.
  • Prepares for visitors by initiating or passing any needed security clearances and escorts visitors as needed.
  • Researches and prepares background information and/or talking points papers, as needed on the meeting attendees and/or topics of interest for the meeting.
  • Disseminates the executive's schedule to appropriate staff and acts as liaison between the Senior Executive and others.
  • Receives, sorts, and screens incoming mail; categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from a variety of sources.
  • Summarizes lengthy correspondence, highlighting key issues, topics or sentences; follows up to ensure proper and timely action taken as needed.
  • Develops and maintains accurate records and files management systems.
  • Makes appointments, travel arrangements, and itineraries; assembles or ensures that packets of information or briefing materials are prepared. Accurately prepares expense statements. Assists and informs SE of problems that arise during absences.
  • Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment, initiating the installation of new software, or participating in the planning and implementation of office renovation projects.
Requirements

REQUIRED KNOWLEDGE I SKILLS/ ABILITIES
  • TS/SCI with a CI Polygraph
  • Bachelor's degree in business or administrative-related field and a minimum of seven (7) years of relevant experience as an administrative professional; or an associate degree in business or administrative-related field and a minimum of nine (9) years of relevant experience as an administrative professional.
  • Minimum three (3) years of experience working within the IC performing the Contractor Performance Requirements listed in this SOW for this labor category.
  • Demonstrated successful use of Microsoft Office Suite applications at an advanced level to complete routine to highly complex tasks.
  • Excellent oral and written communication skills sufficient to compose and deliver responses to customers' routine to highly complex questions in a clear and concise manner.
  • Excellent customer service skills, demonstrated by anticipating and responding to the assigned Senior Executive's requirements. Analytical skills sufficient to assess and interpret highly complex information from multiple sources and draw insightful conclusions.
DESIRED KNOWLEDGE I SKILLS/ ABILITIES:
  • Three (3) years' experience working as an Administrative Professional within the IC.
  • Professional certification supporting or related to the position's scope and responsibility.


Founded in 2011, ProCleared LLC is a dedicated Service-Disabled Veteran-Owned Small Business (SDVOSB) serving the Intelligence Community and the Department of Defense. We pride ourselves on swiftly delivering solutions tailored to government needs. Our commitment extends beyond our clients; we foster an empowering work environment and offer a comprehensive benefits package, including 100% employer-paid premiums for health, dental, vision, and life insurance, Paid Time Off, federal holidays, and a competitive 401k match. At ProCleared, we value our people, partners, and purpose.

Salary Description

$66,000 to $84,000 per year

  • Mission Support Administrator

    1 month ago

    McLean, United States Core One Full time

    THIS POSITION REQUIRES A CURRENT TS/SCI with Polygraph clearances. Core One seeks an experienced Mission Support Administrator to support the US Government in the Northern Virginia area. The candidate will be responsible for coordinating and executing administrative support functions to ensure the orderly and efficient accomplishment of the work of a...

  • Executive Support Specialist

    3 weeks ago

    McLean, Virginia, United States The MITRE Corporation Full time

    The MITRE Corporation is seeking a talented Executive Support Specialist to join our Service Desk team.The role is a demanding, high-visibility frontline concierge position supporting our most senior executives and VIPs by offering both in-person and remote support on a wide range of IT and AV equipment, software, and conferencing systems.The ideal candidate...

  • Executive Assistant

    1 week ago

    McLean, United States Schechter Reed Full time

    JOB OVERVIEWOur client, a six-time recipient of the “Great Places to Work” certification, is searching for an Executive Assistant to support two members of their Executive Leadership Team (ELT).**Hybrid -- 4 days in the office near McLean, VA. Candidates must be local to the Northern Virginia/DC area. RESPONSIBILITIES & QUALIFICATIONS:The unique...

  • Executive Assistant

    4 days ago

    McLean, United States Schechter Reed Full time

    JOB OVERVIEWOur client, a six-time recipient of the “Great Places to Work” certification, is searching for an Executive Assistant to support two members of their Executive Leadership Team (ELT).**Hybrid -- 4 days in the office near McLean, VA. Candidates must be local to the Northern Virginia/DC area. RESPONSIBILITIES & QUALIFICATIONS:The unique...

  • Executive Assistant

    3 weeks ago

    McLean, United States Turn2Partners Full time

    Responsibilities:Manage and prioritize the CEO’s complex calendar, including scheduling meetings, appointments, and travel arrangements.Coordinate communication between the CEO and various stakeholders, maintaining professionalism and confidentiality.Prepare and organize documents, presentations, reports, and correspondence for internal and external...

  • Executive Assistant to CEO

    2 months ago

    McLean, United States Creative Financial Staffing Full time

    About the Organization & Opportunity: Our client is a well-known government contractor with contracts supporting different cabinet departments Highly visible position directly supporting CEO Employees praise the organization's education, training programs and professional development Free parking or a short walk from the metro Executive Assistant to...

  • Operational and Executive Support Analyst

    1 month ago

    MCLEAN, United States Guidehouse Full time

    Job Family:Technology ConsultingTravel Required:Up to 10%Clearance Required:Ability to Obtain Public TrustWhat You Will Do:Guidehouse supports programs and initiatives for the Office of the Chief Information Officer (OCIO) at a large federal agency. The Operational and Executive Support Analyst will have the opportunity to help shape and execute these...

  • Service Desk Executive Support Specialist

    2 months ago

    McLean, United States MITRE Full time

    Service Desk Executive Support Specialist Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a...

  • Office Administrator

    2 weeks ago

    McLean, United States Bogart Wealth Full time

    About Us: Bogart Wealth is a premier wealth management firm dedicated to providing tailored financial solutions that help our clients achieve their financial objectives. We prioritize exceptional service and integrity, fostering long-term relationships built on trust. Position Overview: We are seeking a detail-oriented and motivated Office Administrator to...

  • Administrative Assistant

    3 weeks ago

    McLean, United States Creative Planning Full time

    The Administrative Paralegal provides administrative and substantive legal support to the Estate Planning Attorneys and Estate Planning Paralegals of Creative Planning’s legal department. The Real Estate Paralegal provides real estate transaction services on behalf of Creative Planning Legal under attorney supervision. We do not accept resume submissions...

  • Office Administrator

    1 month ago

    McLean, United States Bogart Wealth Full time

    About Us: Bogart Wealth is a premier wealth management firm dedicated to providing tailored financial solutions that help our clients achieve their financial objectives. We prioritize exceptional service and integrity, fostering long-term relationships built on trust.Position Overview: We are seeking a detail-oriented and motivated Office Administrator to...

  • Office Administrator

    1 month ago

    McLean, United States Bogart Wealth Full time

    About Us: Bogart Wealth is a premier wealth management firm dedicated to providing tailored financial solutions that help our clients achieve their financial objectives. We prioritize exceptional service and integrity, fostering long-term relationships built on trust.Position Overview: We are seeking a detail-oriented and motivated Office Administrator to...

  • Office Administrator

    2 weeks ago

    McLean, United States DMI Full time

    About DMI: DMI, the worlds first end-to-end mobility company, combines all the skills and services necessary to deliver mobile enterprise solutions. Built to reinvent business through mobility, DMI has expertise in mobile strategy, UX, web, and app development, omni-channel commerce, brand and marketing, big data management and analytics, and secure device...

  • Office Administrator

    2 weeks ago

    McLean, United States DMI Full time

    About DMI: DMI, the worlds first end-to-end mobility company, combines all the skills and services necessary to deliver mobile enterprise solutions. Built to reinvent business through mobility, DMI has expertise in mobile strategy, UX, web, and app development, omni-channel commerce, brand and marketing, big data management and analytics, and secure device...

  • Executive Assistant to Owner/CEO

    2 months ago

    McLean, United States Joy Design Build Full time

    **Executive Assistant to Owner/Builder – Joy Design Build**Joy Design Build, a leader in custom home design and construction, is seeking a highly organized and proactive Executive Assistant to support the Owner/Builder in managing day-to-day operations. This role requires an individual who can seamlessly handle a wide range of responsibilities in a dynamic...

  • Executive Assistant to Owner/CEO

    1 month ago

    McLean, United States Joy Design Build Full time

    **Executive Assistant to Owner/Builder – Joy Design Build**Joy Design Build, a leader in custom home design and construction, is seeking a highly organized and proactive Executive Assistant to support the Owner/Builder in managing day-to-day operations. This role requires an individual who can seamlessly handle a wide range of responsibilities in a dynamic...

  • Subcontractor Administrator

    2 weeks ago

    McLean, United States A-TEK, Inc. Full time

    A-TEK operates at the intersection of mission and innovation by applying our deep domain expertise across the federal markets. Embracing our digital-first strategy, A-TEK provides enhanced capabilities in application development, digital transformation, enterprise IT, and scientific services. Our solutions are designed to modernize, automate, secure,...

  • Executive Assistant to the CEO

    2 months ago

    West McLean, United States Jobot Full time

    Job DescriptionJob DescriptionHybrid Position - Primarily Remote, Occasional TravelThis Jobot Job is hosted by: Duran WorkmanAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $80,000 - $120,000 per yearA bit about us:We are a leading provider of technology services in Washington, D.C. We specialize in...

  • Salesforce (SFDC) Administrator

    4 weeks ago

    Mclean, United States Apex Systems Full time

    Job#: 2051052 Job Description: A successful candidate will be a seasoned Salesforce Administrator with a proven background of implementing successful solutions in Salesforce via many tools including Flow, Lightning App Builder, Experience Cloud, and other Salesforce customization features.An ideal candidate will have the following skills/capabilities:1....

  • Executive Assistant to the President

    3 weeks ago

    Tysons (McLean), United States Air Line Pilots Association Full time

    Job Summary:The Air Line Pilots Association, International (ALPA) seeks an experienced Special Assistant to the President to support the highly influential Association executive. This top-level administrative role requires a high level of professionalism, discretion, and organizational skills to manage the President's day-to-day schedule and act as the first...