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Legal Administrative Assistant

3 months ago

Houston, United States Service Corporation International Full time

Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work



Service Corporation Internationals' Houston corporate office is seeking an Administrative Assistant II to support their legal department. This is would be an excellent opportunity for someone who is considering law school or is curious about a career in the legal field. The position supports SCI’s in-house attorneys and paralegals.



JOB RESPONSIBILITIES

  • Type correspondence, memos, reports, presentations, and other documents ensuring accurate grammar, spelling, punctuation and company branding. Proactively ask questions about assignments to fully understand expectations, audience, draft deadline, and final deliverable. Maintain and organize electronic files.
  • Screen guests and calls providing assistance or redirecting as appropriate and interacting professionally with all levels of management.
  • Manage superiors’ calendar(s); schedule meetings; coordinate arrangements; and take initiative to obtain or produce materials in advance of meetings.
  • Coordinate travel arrangements; and complete expense reports and submit receipts for reimbursement.
  • Initiate reordering kitchen and office supplies in order to maintain an adequate inventory.
  • Provide administrative support compiling annual department budget.
  • Run standard reports and download to Excel, which may include formatting, adding formulas, conditional formatting, or pivot tables to enhance, summarize, or trend data for further review and presentation.
  • Obtain signatures internally as needed for legal agreements and other documents.
  • Assist with interoffice communication and mailing needs.
  • Additional administrative responsibilities as requested or assigned.


MINIMUM REQUIREMENTS


Education:

  • High School Diploma or equivalent required


Experience:

  • At least three (3) years’ administrative assistance experience with progressively more responsibility
  • Knowledge, Skills & Abilities:
  • Intermediate Excel (conditional formatting, basic formulas) to produce efficient and accurate data
  • Proficient PowerPoint skills to produce quality presentations
  • Proficient MS Office and Word