Office Manager

3 weeks ago


Austin, United States TCWGlobal Full time

Office Manager

W2 Contract 9 Months, Possible Convert to FTE

Austin, TX

$25-35/hr


We are an online gaming studio looking for an Office Manager to help studio leadership perform administrative duties related to the operation of a AAA game development studio. This will mostly include supporting the Studio Director and Human Resources.

Responsibilities


  • Learn, document and create / maintain runbooks to ensure the studio is running smoothly.
  • Welcome and guide guests and new hires, coordinate visitor needs.
  • Mail distribution including reception and shipping of packages Order office supplies and ensure items are stocked.
  • Place food orders for studio events, meetings, etc.
  • Actively participate in the planning and execution of studio events.
  • Create and manage internal and external communications for event purposes.
  • Coordinate contract and price negotiations with office vendors and service providers.
  • Coordinate and assist with travel plans.
  • Assist and coordinate with meeting planning and in-office interviews.
  • Order, track and coordinate distribution for employee gifts, swag and play cards for live testing for our game.
  • Help with the preparation and distribution of studio surveys.
  • Light Excel duty for administrative tracking, including expense reports and monthly expense reporting
  • Other duties as assigned and/or identified by Studio Director or HR


Qualifications

  • High school degree. College degree is considered an asset.
  • Experience in event planning.
  • Exceptional organizational skills.
  • Proactive with attention to detail.
  • Excellent written communication skills.


Preferred Skills

  • Previous experience in an office manager, administrative assistant or similar type role.
  • Proficient in Excel and MS Office products


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