Office Manager Austin

2 weeks ago

Austin, United States DeepL Full time

**Meet DeepL**:
DeepL, Europe's leading AI company since 2017, is dedicated to breaking down language barriers and bringing cultures closer together. Our expertise in AI and neural networks has enabled us to create cutting-edge communication technologies for businesses, including the acclaimed DeepL Translator which offers 30+ languages, and DeepL Write, our AI writing companion. Our core offering includes a suite of products and tools made for businesses to communicate more effectively, both internally and with their customers around the globe.

We are backed by world-class investors including Benchmark, Bessemer Venture Partners, IVP, Atomico, btov, and WiL. Headquartered in Cologne, Germany, we're using this new funding and momentum to expand both our technology and our international presence with our official launch into the US market.

Our goal is to become the global leader in Language AI and build products that help drive better communication, drive connection, and make real-life impact. To do that, we need talented people, like you, who want to be a part of this exciting journey. If you're ready to work with a dynamic team and build your career in the fast-moving AI space, DeepL is your destination.

**What sets us apart**:
We are committed to innovation and to a nurturing work environment. Founded by developers and researchers, we spend a lot of time actively reviewing the latest trends in generative AI and software engineering. Known for pioneering AI technologies, we dive deep into cutting-edge research to create not only translations, but advanced language solutions. Combining our use of modern technology, comprehensive employee benefits with our open and welcoming work culture is what sets us apart.

When we tell people about DeepL as an employer, the reactions are overwhelmingly positive. Maybe it's because of the products that have helped countless people worldwide, or maybe it's because of our shared goal of improving communication for individuals and businesses worldwide. What we're certain of is this: being part of DeepL means joining a team committed to innovation and the well-being of its employees.

**What will you be doing at DeepL?**

As we grow quite fast, it is important that our teams can count on your support to handle the administrative workload. You will assist your colleagues in their day-to-day work by helping them navigate the intricacies of administrative tasks, finding the right people to talk to, and working together to come up with practical solutions. You are open-minded, very well organized, an outstanding communicator and multi-tasking talent with experience in team assistance. You enjoy supporting highly technical teams with operational duties, event organization, travel arrangements and internal documentation. Our international and friendly teams are looking forward to becoming even more effective together with you

**Your responsibilities**
- You are the go-to person in the team for admin and operational questions and tasks
- You collaborate with the Assistant Team, Finance Team and People and Culture Team and are the contact person in our Austin office
- By connecting departments and creating solutions, you take the administrative workload off colleagues
- You are responsible for all amenities (ordering and allocation) in the Austin Office and are responsible for the allocation of the amenities
- You help set up office get-togethers as well as team activities
- You take care of monitoring the Office maintenance and solve any problems with facilities, furniture or WeWork services directly with our partners
- You actively participate in building up internal process documentation
- You support the whole Office team with their daily tasks, support tickets and communications
- You are an important key to driving the team and DeepL culture

**Qualities we look for**
- At least one year of experience in Office Management, preferably at an international scale-up company, a hospitality background is a plus
- Very good planning and organisational skills as well as a hands-on mentally
- Availability to work from our office in Austin
- Confident use of Apple macOS and Microsoft Office tools especially Outlook and Excel. Previous work experience with Slack, Confluence, Zoom and Jira is a big plus
- Strong communication skills in English, both spoken and written
- Proactive multi-tasking mindset with problem-solving skills and the ability to prioritize tasks effectively
- An open-minded personality with a detail-oriented and hands-on attitude willing to work in a fast-paced environment
- Passion for communication and people engagement

**What we offer**
- ** Diverse and internationally distributed team**: joining our team means becoming part of a large, global community with people of more than 90 nationalities. We're more than just colleagues; we're a group of professionals with a shared mission to connect diverse cultures. Our global presence is growing-we've doubled in size

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