Administrative Coordinator

1 month ago

Washington, United States Strategic Wealth Designers Full time

About the Job


Are you a caring and energetic individual with attention to detail that loves customer service and creating a “wow” factor? Do you enjoy interacting with people and have a great sense of humor? Would you enjoy working for a growing, prestigious company in a fun, team environment?


At Strategic Wealth Designers, we are a close-knit company looking for the right person to complement our team. We love working with people who bring a great attitude to work every day. This person will be the warm welcome for all our clients and prospects. We desire an experienced, patient, organized and efficient person who is willing to exceed expectations at any level of task and driven to develop a strong working relationship with our growing team.


Our candidate is articulate, pleasant, dependable and desires an exceptional work culture. Applicant must have a strong capacity to handle varying work tasks including hospitality for events and in-office, phone calls, providing exemplary customer service to clients and prospects, calendar management, managing simple print projects, data entry and scanning, research projects, critical thinking skills and detailed oriented.


Because our environment is fast-paced and we are an innovative and growing company, all our team members demonstrate the ability to complete tasks with little or no supervision.

We are a full-service financial firm specializing in those near or in retirement. Our team is comprised of advisors, marketers, and client relation specialists. We thrive on success and reward hard work.


Serious applicants only please. We are looking for a long-term fit.

  • A detailed cover letter identifying why this position may be a fit for you, as well as identifying why your experience and approach make you most eligible.
  • A resume.
  • Three references with contact information.


Skills & Experience Required:


  • Ability to work independently, good time management and critical thinking
  • Excellent written and oral communications
  • Superior client relations skills
  • Proficiency in Microsoft Office Suite
  • Ability to handle in-bound calls with ease and confidence
  • Proof-reading skills
  • Excellent organizational skills
  • Ability to work independently with high-level productivity
  • Willingness to learn new programs.


Duties & Responsibilities


Clients & Team Support


  • Greet guests and clients, offer refreshments, give a “wow” client experience.
  • Answer phones, check for and take messages, connect and field incoming calls for team.
  • Confirm appointments by phone and email each day and maintain our team calendar.
  • Listen to and understand client needs, respond in a prompt and professional fashion on behalf of team members through phone calls, emails and mail.
  • Assist with meals for leadership, get orders and pick up team and client lunches.


Marketing & Communications Support


  • Assist in creating professional communications and event materials on behalf of leadership in Word, PowerPoint and our CRM system.
  • Follow-up with prospects to confirm meeting details, that they received information, and to request completed questionnaires.
  • Assist with preparation of proposals in formatting and printing.
  • Review and proof marketing materials, letters and communication pieces.
  • Research, input and organize prospect data in CRM system and provide executive summary of findings.


Office Support


  • Organizes incoming and outgoing mail and faxes.
  • Go-to person for office equipment, printers, and telephones.
  • Maintains inventory and orders office supplies and hospitality items.
  • Maintains office appearance and ensures rooms are set for meetings and training sessions, refrigerator is stocked, make coffee, etc. to make the office pleasant.


Position Details


Commitment: 40 hours per week, 8 a.m.–5 p.m.


Compensation: Starting salary range is $54-58K, plus full medical and dental benefits and a generous retirement benefit plan. All Holidays off.


Onsite Location: 1921 Gallows Road, Suite 110, Vienna, VA 22182


Want to know what we are like~


Check out our over-the-top experiences by visiting SWDGroup.com/Careers


From Company trips to amazing surprise experiences we are confident we are unlike any company you've ever worked for before

  • Administrative Specialist

    1 month ago

    Washington, United States Administrative Office of the U.S. Courts Full time

    Summary The Administrative Specialist (International Program Coordinator) position is located in the Department of Program Services (DPS), Judicial Services Office (JSO), Judicial Programs Division. The JSO provides support, services, and programs to address the needs and concerns of federal judges-Article III (court of appeals, district, and Court of...

  • Administrative Coordinator

    1 month ago

    Washington, United States The Ford Agency Full time

    **Job Details**: - Posted April 24, 2024- LocationWashington D.C.- Job Type Temporary- Industry Associations- ContactTemporary Team- The Ford Agency is looking for an Administrative Coordinator for DC-based association. The Coordinator will work directly with the Office Manager to ensure the office is kept well-stocked, presentable, and operating...

  • Administrative Coordinator

    4 days ago

    Washington, United States Axinn Veltrop & Harkrider LLP Full time

    Axinn combines the skills, experience and dedication of the world's largest firms with the focus, responsiveness, efficiency and attention to client needs of the best boutiques. The Firm was established in the late 1990s by lawyers from premier Wall Street firms with a common vision: provide the highest level of service and strategic acumen in antitrust,...

  • Administrative Coordinator

    1 day ago

    Washington, United States USA for UNHCR Full time

    **SUMMARY** USA for UNHCR is seeking a highly motivated, organized, and experienced Administrative Coordinator to provide administrative and project support to the Integrated Partnerships and Private Philanthropy teams. The Administrative Coordinator will be responsible for database management including gift and donor data entry, reporting and analysis...

  • Administrative Coordinator

    3 days ago

    Washington, United States Axinn Veltrop & Harkrider LLP Full time

    Job DescriptionJob DescriptionAxinn combines the skills, experience and dedication of the world's largest firms with the focus, responsiveness, efficiency and attention to client needs of the best boutiques. The Firm was established in the late 1990s by lawyers from premier Wall Street firms with a common vision: provide the highest level of service and...

  • Administrative Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Johns Hopkins Medicine Full time

    The Administrative Coordinator supports the Advanced Practice Providers (APP) group. They will report to the APP Director. Responsible for managing and coordinating a variety of tasks including but not limited to: Kronos timekeeping, onboarding of new hires, tracking Continuing Medical Education and annual requirements, coordinating meetings, runs reports,...

  • Administrative Coordinator

    1 week ago

    Washington, United States Osher Lifelong Learning Institute (OLLI) at American University Full time

    The Osher Lifelong Learning Institute (OLLI) at American University offers peer-taught classes, lectures, and other events for approximately 1,600 senior adults in the Washington metropolitan area. Members have a wide range of professional backgrounds and join OLLI for the love of learning. **ADMINISTRATIVE COORDINATOR** The Administrative Coordinator is a...

  • Administrative Coordinator

    12 hours ago

    Washington, United States Iona Senior Services Full time

    **About Iona** **SUMMARY**: The Administrative Coordinator supports the Administration Department with responsibilities related to human resources, finance, administration, and office operations, and provides backup coverage for front desk reception as needed. This is a 40-hour-per-week position, on-site at our Tenleytown location. **SPECIFIC...

  • Administrative Coordinator

    1 week ago

    Washington, United States Howard University Full time

    BASIC FUNCTION: The purpose of this position is to provide executive-level administrative support to the National Executive Director and the Associate & Regional Director of the Howard University & PNC Center for Entrepreneurship (“HUxPNC Center”) and a variety of office management and operations work. This position may control office workflow and...

  • Administrative Coordinator, Nursing Administration

    2 months ago

    Washington, United States Howard University Hospital Full time

    Job DescriptionJob DescriptionWith over 150 years of caring for our community and each other in the Washington DC area, Howard University Hospital has a world-renowned reputation for high-quality, patient-centric care. Howard University Hospital is the nation’s only teaching hospital located on the campus of a Historically Black University and has created...

  • Administrative Coordinator

    3 days ago

    Washington, United States Hawthorne Lane Full time

    This non-profit association is seeking a process-oriented professional to assist with organization, administrative functions and back-office systems for the HR team. As the Administrative Coordinator, you will assist the HR team with recruiting, onboarding, document and personnel file management, administrative tasks and special projects. An ideal candidate...

  • Administrative Coordinator

    6 days ago

    Washington, United States Hawthorne Lane Full time

    This non-profit association is seeking a process-oriented professional to assist with organization, administrative functions and back-office systems for the HR team. As the Administrative Coordinator, you will assist the HR team with recruiting, onboarding, document and personnel file management, administrative tasks and special projects. An ideal candidate...

  • Administrative Coordinator

    7 days ago

    Washington, United States Hawthorne Lane Full time

    This non-profit association is seeking a process-oriented professional to assist with organization, administrative functions and back-office systems for the HR team. As the Administrative Coordinator, you will assist the HR team with recruiting, onboarding, document and personnel file management, administrative tasks and special projects. An ideal candidate...

  • Administrative Coordinator

    6 days ago

    Washington, Washington, D.C., United States MEDSTAR HEALTH Full time

    General Summary of PositionMedStar Washington Hospital Center is hiring an Administrative Coordinator to oversee and coordinate all administrative matters relating to financial and personnel operations for the Environmental Services department. This is a full-time, onsite position with the standard hours of Monday - Friday 8am - 4:30pm. Primary Duties and...

  • Administrative Coordinator

    2 weeks ago

    Washington, United States Johns Hopkins Medicine Full time

    The Administrative Coordinator supports the Advanced Practice Providers (APP) group. They will report to the APP Director. Responsible for managing and coordinating a variety of tasks including but not limited to: Kronos timekeeping, onboarding of new hires, tracking Continuing Medical Education and annual requirements, coordinating meetings, runs reports,...

  • Administrative Office Coordinator

    1 month ago

    Washington, United States LHH Full time

    LHH is currently partnering with an organization in Bethesda, MD looking to bring on an Administrative/Office support coordinator for a 3 month long contract. This role will help with various teams aiding both the executive assistant and department members on specific projects such as filing, data support, meeting coordination and tasks as requested. This...

  • Administrative Office Coordinator

    1 month ago

    Washington, United States LHH Full time

    LHH is currently partnering with an organization in Bethesda, MD looking to bring on an Administrative/Office support coordinator for a 3 month long contract. This role will help with various teams aiding both the executive assistant and department members on specific projects such as filing, data support, meeting coordination and tasks as requested. This...

  • Marketing and Administrative Coordinator

    1 week ago

    Washington, United States Folger Shakespeare Library Full time

    Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. **Job...

  • Administrative and Program Coordinator

    1 week ago

    Washington, United States Center for Real Estate Technology and Transformation Full time

    As the Administrative and Program Coordinator at the soon-to-launch Center for Real Estate Technology and Transformation (CRETT), you will play a central role in ensuring smooth operations and effective communication at our real estate tech center. Your responsibilities will encompass a wide range of administrative tasks, primarily focusing on planning,...

  • Administrative and Program Coordinator

    1 week ago

    Washington, United States Center for Real Estate Technology and Transformation Full time

    As the Administrative and Program Coordinator at the soon-to-launch Center for Real Estate Technology and Transformation (CRETT), you will play a central role in ensuring smooth operations and effective communication at our real estate tech center. Your responsibilities will encompass a wide range of administrative tasks, primarily focusing on planning,...