Administrative Personal Assistant

3 days ago

Minnetonka, United States AdvisorNet Financial Full time

Primary Purpose:

The Administrative and Personal Assistant will support the President, CEO, and Chairman of the Board. This position requires a highly organized, professional, and adept at managing a wide range of tasks and responsibilities ensuring all duties are completed efficiently on behalf of the President, CEO, and Chairman of the Board. The ideal candidate will excel in establishing priorities, maintaining a daily agenda, and facilitating effective communication for ongoing tasks and projects. This role will serve as a handler, managing logistics, schedules, communications, and more to ensure smooth and effective business operations.


Key Responsibilities and Essential Functions:

Administrative Support

  • Complete tasks and responsibilities on behalf of the President, CEO, & Chairman, ensuring clarity and timely execution.
  • Evaluate requests for meetings, prioritize accordingly, and ensure the President, CEO and Chairman is adequately prepared for meetings by conducting thorough discussions with requesters.
  • Maintain a comprehensive open items list for ongoing tasks and projects, communicating with responsible parties and providing timely updates.
  • Assist with special projects, including research and resource management, to support strategic initiatives.

Personal Assistance

  • Manage personal tasks and errands to enhance focus on professional responsibilities.
  • Travel up to 10% primarily regional driving, with occasional travel throughout the country to provide support as needed.
  • Coordinate personal appointments, events, and activities, ensuring seamless execution.

Collaboration and Communication

  • Work closely with the President, CEO & Chairman to establish a structured daily agenda and maintain priorities.
  • Demonstrate professionalism in all interactions, ensuring confidentiality and discretion.
  • Positively represent the office of the President, CEO & Chairman in words and actions, at times attending meetings or calls on his behalf.
  • Provide updates and insights to ongoing organizational tasks and projects to facilitate completion and implementation.


Job Specifications:

  • 7-10 years of experience as an executive assistant, or similar experience as a professional handler, required.
  • An empathetic contributor with genuine understanding and consideration for the unique needs of the President, CEO and Chairman of the Board to foster a supportive working relationship.
  • Strong adaptability skills adjusting to changing circumstances and preferences, ensuring a responsive approach to daily tasks.
  • Due to the nature of the role and responsibilities of the President, CEO & Chairman, availability and accessibility outside of normal business hours is required.
  • In addition to light travel, there will be occasions where the Assistant will join dinner meetings and/or social work events.
  • Technical proficiency in using office software, project management tools to track tasks, deadlines, and progress on ongoing projects, along with the ability to quickly learn new tools that enhance productivity.
  • Strong skills in time management, prioritizing tasks effectively to ensure critical responsibilities are addressed promptly.
  • Ability to maintain confidentiality, exercise discretion, make solid judgements and act with integrity, professionalism and empathy.
  • Excellent verbal and written communication skills to facilitate clear and direct interactions with staff and stakeholders

  • Administrative Assistant

    7 days ago

    Minnetonka, Minnesota, United States Maenner Minnich Full time

    About the RoleWe are seeking an experienced and self-motivated Paralegal Support Specialist to ensure smooth office operations and effective case management at Maenner Minnich. The ideal candidate will provide a broad spectrum of legal services under the supervision of attorneys.Responsibilities:Answer and direct phone calls in a professional mannerGreet and...

  • Administrative Assistant Lead

    1 week ago

    Minnetonka, Minnesota, United States HRST, Inc. Full time

    About Our CompanyHRST, Inc. is a leading provider of power plant boiler technical services and products. We specialize in Heat Recovery Steam Generators (HRSGs) and Waste Heat Boilers, and our team of engineers, technicians, and designers pride themselves on performing quality inspections, detailed analysis projects, developing engineered design upgrades,...

  • Administrative Assistant

    7 days ago

    Minnetonka, Minnesota, United States Maenner Minnich Full time

    About the RoleMaenner Minnich is seeking a highly skilled and dedicated Administrative Assistant - Legal Services to ensure seamless operations within our office. This role requires strong organizational abilities, attention to detail, and excellent communication skills.Main Responsibilities:Handle incoming calls and direct clients to relevant staff...

  • Legal Office Administrator

    1 week ago

    Minnetonka, Minnesota, United States Maenner Minnich Full time

    Job SummaryWe are seeking an experienced and self-motivated Legal Office Administrator to join our team at Maenner Minnich. The ideal candidate will provide a broad spectrum of legal services under the supervision of attorneys, ensuring smooth office operations and effective case management.Responsibilities:Answer and direct phone calls in a professional...

  • Administrative Coordinator

    7 days ago

    Minnetonka, Minnesota, United States Graff, Ltd. Full time

    Job OverviewGraff, Ltd. is seeking a skilled Administrative Specialist to provide critical support to our team.We are a Certified Public Accounting firm based in Minnetonka, MN, offering tax and business advising services.The ideal candidate will have proficiency with standard office software and the ability to adapt quickly to new tools and...

  • Medication Administration Specialist

    6 days ago

    Minnetonka, Minnesota, United States Interim HealthCare Staffing Full time

    Job SummaryWe are seeking a skilled Medication Administration Specialist to join our team at Interim HealthCare Staffing. In this role, you will be responsible for safely administering prescribed medications to patients, as directed by healthcare professionals.The successful candidate will have a strong foundation in patient care, with a minimum of one year...

  • Scheduler/ Resident Assistant

    2 months ago

    Minnetonka, United States Havenwood of Minnetonka Full time

    Job Description Salary range $20-$25 When you join Havenwood of Minnetonka, you're not just taking on a job; you're stepping into a world where you have a front-row seat to the incredible life stories of the wisest individuals on earth. Moreover, you become an integral part of an exceptional company that not only values you but invests in your growth. So,...

  • Scheduler/ Resident Assistant

    2 days ago

    Minnetonka, United States Havenwood of Minnetonka Full time

    Job Description Salary range up to $27/hour When you join Havenwood of Minnetonka, you're not just taking on a job; you're stepping into a world where you have a front-row seat to the incredible life stories of the wisest individuals on earth. Moreover, you become an integral part of an exceptional company that not only values you but invests in your...

  • Operations Assistant

    7 days ago

    Minnetonka, Minnesota, United States HRST, Inc. Full time

    Job OverviewWe are seeking a highly skilled Operations Assistant to support the smooth day-to-day operations of our HRST office environment. As a key member of our team, you will work closely with other administration staff to ensure seamless execution of tasks and projects.

  • Support Services Assistant

    1 week ago

    Minnetonka, Minnesota, United States HRST, Inc. Full time

    About the JobThis position involves supporting the marketing/sales department by calling/emailing customers for surveys, database searches, and organization, as well as assisting with marketing campaigns.Key responsibilities include maintaining office supplies, shipping packages, and performing other administrative tasks as required.Proficiency in Microsoft...

  • Badminton Assistant Coaches

    4 days ago

    Minnetonka, Minnesota, United States Minnetonka Public Schools Full time

    The Minnetonka Public Schools are seeking highly motivated and experienced badminton coaches to join their team. As a badminton assistant coach, you will be responsible for planning and supervising team events, including practices and competitions.Key Responsibilities:Plan and accompany teams to eventsSupervise team members during practices and...

  • Business Services Assistant

    6 days ago

    Minnetonka, Minnesota, United States Graff, Ltd. Full time

    Are you a highly motivated and organized professional looking for a new challenge? Graff, Ltd. is seeking a Business Services Assistant to join our team in Minnetonka, MN. In this role, you will provide administrative support to our team, ensuring seamless day-to-day operations.ResponsibilitiesManage and maintain accurate records and databasesCoordinate...

  • Residential Escrow Assistant Leader

    1 week ago

    Minnetonka, Minnesota, United States First American Full time

    About Us:Watermark Title Agency, a premier Minneapolis title insurance company, is committed to delivering exceptional service to those buying, selling, or refinancing real estate. With a strong partnership with First American, we've been named one of Fortune's 100 Best Companies to Work For for nine consecutive years. Our inclusive culture and people-first...

  • Nursing Assistant

    3 months ago

    Minnetonka, United States Summit Orthopedic Full time

    At Summit Orthopedics, we recognize the significance each member of the Summit Family has as they impact one another and our patients on a daily basis. Be part of a patient-first environment that lives into our values of: Compassion, Integrity, Excellence, Collaboration, Stewardship and Innovation and a place where staff members feel respected and find a...

  • Nursing Assistant

    3 days ago

    Minnetonka, United States Summit Orthopedic Full time

    At Summit Orthopedics, we recognize the significance each member of the Summit Family has as they impact one another and our patients on a daily basis. Be part of a patient-first environment that lives into our values of: Compassion, Integrity, Excellence, Collaboration, Stewardship and Innovation and a place where staff members feel respected and find a...

  • Escrow Assistant Watermark

    2 weeks ago

    Minnetonka, United States First American Full time

    Who We AreWatermark Title Agency is a premier Minneapolis title insurance company providing those who are buying, selling or refinancing real estate with the highest level of service. We're firm believers that when a company holds true to its mission, vision, and values and invests in its people, the sky's the limit when it comes to creating amazing...

  • Escrow Assistant Watermark

    2 weeks ago

    Minnetonka, United States First American Full time

    Who We Are Watermark Title Agency is a premier Minneapolis title insurance company providing those who are buying, selling or refinancing real estate with the highest level of service. We're firm believers that when a company holds true to its mission, vision, and values and invests in its people, the sky's the limit when it comes to creating amazing...

  • Nordic Ski Team Assistant Director

    1 week ago

    Minnetonka, Minnesota, United States Minnetonka Public Schools Full time

    We are seeking a highly qualified and experienced Nordic Ski Assistant Coach to join our team at Minnetonka Public Schools. The successful candidate will have a strong understanding of Nordic skiing, excellent leadership and communication skills, and the ability to work effectively with students, staff, and parents.This is a full-time position that requires...

  • Business Services Assistant

    6 days ago

    Minnetonka, Minnesota, United States Graff, Ltd. Full time

    Requirements and QualificationsTo be considered for this position, applicants should possess:Bachelor's degree in Business Administration or related fieldMinimum 2 years of administrative experienceProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Strong communication and interpersonal skillsAbility to work effectively in a team...

  • Senior Care Manager

    2 weeks ago

    Minnetonka, Minnesota, United States Sunrise Senior Living Full time

    OverviewSunrise Senior Living is a leading provider of senior care services, committed to delivering high-quality care with a personal touch. Our team members are our greatest resource, and we're seeking individuals who share our passion for championing quality of life for all seniors.Job DescriptionMedication Care ManagerAdminister medications and...