Executive Administrative Assistant

3 weeks ago

Miami, United States PriceSmart Full time

About the Job

Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours We are looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our Senior Vice President of Membership, Marketing & Communications. The ideal candidate will be a self-starter with exceptional communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role requires a high level of professionalism, discretion, and the ability to anticipate the needs of the SVP while managing administrative duties effectively.

What's unique about this job (What you’ll do)

Calendar Management: Manage the SVP’s calendar, including scheduling meetings, appointments, and coordinating travel arrangements.

Communication: Serve as the primary point of contact for internal and external stakeholders, managing correspondence, phone calls, and emails on behalf of the SVP.

Meeting Coordination: Prepare agendas, materials, and presentations for meetings; attend meetings to record minutes and follow up on action items.

Administrative Support: Provide administrative support such as drafting correspondence, preparing reports, organizing files, and maintaining office supplies.

Project Assistance: Assist with special projects, initiatives, and events as assigned by the SVP, including research, data analysis, and coordination with cross-functional teams.

Confidentiality: Handle confidential information with discretion and professionalism, maintaining confidentiality at all times.

Relationship Management: Build and maintain positive relationships with internal and external stakeholders, representing the SVP professionally in all interactions.

Prioritization: Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on tasks to successful completion.

Problem-Solving: Identify and resolve administrative issues independently, seeking guidance from the SVP when necessary.

Continuous Improvement: Identify opportunities for process improvement and efficiency within the administrative function, implementing best practices to streamline operations.

Bring your passion and expertise (Who you are)

  • Bachelor’s degree preferred, or equivalent combination of education and experience.
  • Proven experience as an Executive Administrative Assistant or similar role.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Ability to handle confidential information with discretion and maintain a high level of confidentiality.
  • Strong interpersonal skills, with the ability to build and maintain positive relationships with internal and external stakeholders.
  • Flexibility and adaptability to changing priorities and business needs.

Some important intangibles

You feel connected to our mission and values: Integrity, Respect, Accountability, Passion, Community and Continuous Improvement

You are a self-starter who doesn’t need direct supervision to motivate you for success

You enjoy sharing your quirkiness and talents with your coworkers

Enjoy working hard

Full of energy for the things one sees as challenging

The ability to remain calm when dealing with unforeseen constraints.

The above description is designed to state the general nature and level ofwork performed in the function. It is not intendedto contain or be construed as an exhaustive inventory of all job duties,responsibilities and qualifications required of employees assigned to this job. A complete job description may be made available to you through the hiring process.

Benefits & Perks – We take care of our people

We believetaking care of our peopleis the right thing to do. This is what we can offer for all your hard work:

Beyond competitive pay

Medical, Dental and Vision plans

401K Contributions

Life Insurance

LTD

PriceSmart Membership Card

Calm Meditation App

Fun events

Employee recognition

Supportive, nurturing environment with many opportunities for learning and growth

...and more

Our Commitment

We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or any other class protected by applicable law. We are proud to be an equal opportunity employer.

Get to know us

PriceSmart was founded with a purpose:to inspire and impact the lives and businesses of our Members, our employees and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices.

Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact. We want to prove that we are a company that can grow, be profitable and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal.

At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excitedto walk throughthe door everyday, wherever that door may be, in any of our 13 countries.

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