Executive Assistant
5 days ago
Job Title: Executive Assistant
Location: Goshen, Indiana (100% onsite, Mon.-Fri., 8a,-5pm)
Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support the CEO in a fast-paced environment. The ideal candidate will be responsible for managing the CEO's schedule, coordinating meetings, and handling various administrative duties to ensure smooth daily operations.
Key Responsibilities:
- File Management: Scan paper files and save documents electronically, maintaining organized digital records.
- Scheduling & Coordination: Coordinate meetings and manage the CEO's calendar, ensuring efficient time management and prioritization of tasks.
- Meeting Preparation: Set up meeting spaces with necessary IT equipment (projectors, hookups) and required supplies.
- Catering & Hospitality: Coordinate lunches for meetings or events as needed, ensuring timely and professional service.
- Communication: Manage incoming mail and phone calls, directing them to the appropriate departments or individuals.
- Reimbursement Processing: Handle CEO's mileage reimbursements, ensuring timely and accurate processing.
- Data Entry Support: Assist with data entry tasks for operations and accounting teams when time allows.
Requirements:
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with electronic file management systems is a plus.
- Ability to set up basic IT equipment for meetings.
Click here to apply online
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