Executive Assistant

5 days ago


Goshen, United States Creative Financial Staffing Full time


Job Title: Executive Assistant

Location: Goshen, Indiana (100% onsite, Mon.-Fri., 8a,-5pm)



Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support the CEO in a fast-paced environment. The ideal candidate will be responsible for managing the CEO's schedule, coordinating meetings, and handling various administrative duties to ensure smooth daily operations.



Key Responsibilities:

  • File Management: Scan paper files and save documents electronically, maintaining organized digital records.
  • Scheduling & Coordination: Coordinate meetings and manage the CEO's calendar, ensuring efficient time management and prioritization of tasks.
  • Meeting Preparation: Set up meeting spaces with necessary IT equipment (projectors, hookups) and required supplies.
  • Catering & Hospitality: Coordinate lunches for meetings or events as needed, ensuring timely and professional service.
  • Communication: Manage incoming mail and phone calls, directing them to the appropriate departments or individuals.
  • Reimbursement Processing: Handle CEO's mileage reimbursements, ensuring timely and accurate processing.
  • Data Entry Support: Assist with data entry tasks for operations and accounting teams when time allows.


Requirements:

  • Strong organizational skills and attention to detail.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with electronic file management systems is a plus.
  • Ability to set up basic IT equipment for meetings.


Click here to apply online
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