Administrative Assistant

1 month ago


Miami, United States The Larko Group Full time

Worldwide Law Firm with a unique environment where you can grow your career while working for exceptional leaders and bright, trailblazing colleagues. Our client is seeking a Team Assistant to support a designated team of attorneys. The ideal candidate will be able to learn quickly, meet deadlines consistently, work proactively as a problem solver, and be highly organized. This position requires a professional, highly motivated, organized self-starter capable of functioning in a fast-paced, challenging legal environment. Strong interpersonal and communication skills with the ability to work collaboratively within a team are the keys to success


Responsibilities

  • Responsible for editing errors, formatting, and highlighting any inconsistencies in all documents. Transcribes dictation, and minutes of conferences and meetings.
  • Processes new client forms and enters attorney time, processes expense reports, manages calls, schedules conference calls, coordinates and schedules travel arrangements through a web-based application; and calendar management through Outlook.
  • Internet research as needed, creates and maintains paper and electronic files in compliance with company policies.
  • Interacts daily with departments to facilitate legal support to assignments and clients, including Accounting, General Services, Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc.
  • Assists other team assistants within assigned teams whenever necessary to meet company and client needs; organizes and prioritizes workload to most efficiently enable and facilitate team effort to accomplish company and client goals.
  • Fosters professional, cooperative, and supportive relationships with peers, superiors, and clients. Anticipates and identifies clients’/colleagues’ current and future needs. Shares information and offers ideas and solutions in a team environment.


Ideal Experience

  • 4+ years experience, college degree preferred
  • Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials
  • Excellent written and oral communication skills, superb customer service orientation, proactive work ethic, attention to detail, and the ability to work well under pressure in a constantly changing legal environment
  • The ability to work the core business hours as is mandated for the office to which the applicant is applying, with flexibility for overtime, as required.


The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.



  • Miami, United States Cobra Power Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Responsibilities * Answer and direct phone...


  • Miami, United States Cobra Power Full time

    Job DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer...


  • Miami, Florida, United States Omni Clear Communications Full time

    Job Title: Administrative AssistantLocation: Miami, FLPosition Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to various departments within the company, ensuring smooth day-to-day operations and contributing to the overall efficiency of the...


  • Miami, United States Tone Talk Tel Full time

    Job Title: Administrative Assistant Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The ideal candidate will play a key role in ensuring smooth day-to-day operations by providing administrative support to various departments within the organization. This position requires excellent...


  • Miami, Florida, United States Tone Talk Tel Full time

    Job Title: Administrative AssistantOverview:We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The ideal candidate will play a key role in ensuring smooth day-to-day operations by providing administrative support to various departments within the organization. This position requires excellent...


  • Miami, Florida, United States Icon V Full time

    Job Title: Administrative AssistantCompany: Icon VLocation: Miami, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful campaigns, and satisfied clients....


  • Miami, United States Medical Audit Professionals Full time

    We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...


  • Miami, United States Medical Audit Professionals Remote Work Freelance Full time $9 - $12

    We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...


  • Miami, United States KEUKEN DESIGN & SERVICES LLC Full time

    Job DescriptionJob DescriptionWe are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a key role in supporting our office operations, including bookkeeping, expense management, inventory control, and general administrative tasks.Responsibilities:Assist with bookkeeping tasks such as invoicing,...


  • Miami, United States King Jesus International Ministry Full time

    Job DescriptionJob DescriptionAdministration Assistant for the Leadership Vision DepartmentJob Overview:The Administrative Assistant provides assistance to the Leadership Manager to accomplish the departments strategy and plans in compliance with Organizations logistics, procedures and policies. The administrative assistant is expected to handle a wide-range...


  • Miami, United States Sixt Full time

    Administrative Assistant Branches & Operations Vollzeit Miami Komm ins Team Orange, bei uns steht Kundenbegeisterung an erster Stelle The (team or department) team is looking for an Administrative Assistant to provide them with administrative and organizational support. The ideal candidate possesses the following attributes: Superior...


  • Miami, United States Britelinks LLC Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to support the day-to-day operations of our electronic security company in Florida. The ideal candidate will be responsible for providing administrative and clerical support to ensure the smooth functioning of our office, as well as assisting with...


  • Miami, United States Critical Path Construction Company Full time

    Job DescriptionJob DescriptionJob DescriptionAdministrative Assistant wanted for large distribution company. Administrative Assistant Should have the ability to multi-task, while maintaining complex schedules and managing administrative support. The ideal candidate for this job is resourceful, a good problem solver and organized.Job Duties include:Manage...


  • Miami, United States Caballero Fierman Caballero & Garcia LLP Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical, bookeeping and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone...


  • Miami, United States Amicorp Group Full time

    SUMMARYThe role-holder is responsible for handling of phone calls, responding incoming and outgoing correspondences, organizing internal and external events, supporting with all administrative matters, and keeping the office organized as well as support all efforts and process on Sales and Clients matters.PRIMARY DUTIES AND RESPONSIBILITIES Ensure that there...


  • Miami, United States Amicorp Group Full time

    SUMMARYThe role-holder is responsible for handling of phone calls, responding incoming and outgoing correspondences, organizing internal and external events, supporting with all administrative matters, and keeping the office organized as well as support all efforts and process on Sales and Clients matters.PRIMARY DUTIES AND RESPONSIBILITIES Ensure that there...


  • Miami, United States Promotion Pia Full time

    Job DescriptionJob DescriptionDescriptionCompany: Promotion PiaLocation: Miami, FLPay Range: $900 - $1200eeklyOn siteAbout Promotion Pia: In a world that is dominated by digital content, brands and businesses can only achieve influence by engaging audiences in a more personalized and powerful way. At Promotion Pia we believe in making an impact, hence our...


  • Miami, United States IPE DEVELOPMENTS LLC Full time

    Job DescriptionJob DescriptionJob Summary:IPE DEVELOPMENTS LLC is seeking a skilled and proactive individual to join our administrative department as a Secretarial and Administrative Assistant. In this role, you will be responsible for a wide range of secretarial and administrative duties to support the efficient functioning of the department. Your...


  • Miami, United States Akam Full time

    Job DescriptionJob DescriptionPOSITION TITLE: Administrative AssistantREPORTS TO: Assistant Property ManagerGeneral Description: As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various...


  • Miami, United States Akam Full time

    Job DescriptionJob DescriptionPOSITION TITLE: Administrative AssistantREPORTS TO: Assistant Property ManagerGeneral Description: As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various...