Administrative Assistant
3 weeks ago
POSITION TITLE: Administrative Assistant
REPORTS TO: Assistant Property Manager
General Description: As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary.
Job Duties & Responsibilities
o Site specific expectations
o Review emails and phone messages
o Daily communication with department heads to discuss scheduled activity:
o Move in/out and deliveries.
o Work orders
o Water shut off and daily matters.
o Incident reports and Violations
o Inspections
o Assign new vehicle/bicycle decals (as applicable) based on information received.
o Update vehicle spreadsheet/property management software system, including unit number, parking space, decal number, and other pertinent details as applicable.
o Contact residents pending proper registration.
o Program access key fobs.
o Process checks for service elevator deliveries and move reservations.
o Communicate with vendors, contractors, and service providers as needed.
o Communicate with prospective buyers and tenants.
o Review and prepare sales and leasing applications for Board review.
o Address resident matters relating to accounting, special assessments, and account ledgers.
o Dispatch Security and Maintenance as applicable.
o Update the property management software system to reflect changes in residents’ details.
o Communicate with vendors when service is required.
o Amend documents as requested.
o Provide support to the Assistant Property Manager and the Property Manager as needed.
o Prepare keys for weekly pest control service.
o Orient new residents.
o Process emotional support animal registrations and update annually.
o Enforce rules as per the Violation Standard Operating Procedure.
o Performs such other duties as may be assigned by Management at its discretion from time to time.
Amount Of Supervision Required
The Administrative Assistant must be able to perform such duties with minimal supervision. Tasks are performed under the general direction of the Assistant Property Manager.
Knowledge, Skills & Abilities:
o Highly organized and able to prioritize and manage time efficiently.
o Must be able to handle stress in a fast-paced, deadline-driven environment.
o Excellent communication (written and verbal) and interpersonal skills.
o Detail oriented.
o Must be able to understand instructions and have the ability to learn new skills.
o Must have a pleasant demeanor and be service-oriented.
o Must consistently demonstrate the highest level of professionalism and attention.
o Customer-service and detail-oriented.
o Must be reliable, dependable, and act independently when performing his/her duties.
o Proficient in MS Office Suite, especially Outlook, Excel and Word, and in property management software.
Credentials And Experience
Associate degree preferred. At least five years of experience as a property management administrative assistant.
Schedule
Hours are generally 8:30 a.m. to 5:00 p.m. Monday-Friday. Additional hours may be occasionally required, depending upon matters in which the Association is engaged.
Physical Demands
The Administrative Assistant is required to sit and stand and occasionally may be required to reach, lift, bend, kneel, stoop, climb, push, and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Work Environment
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
While performing the duties of this job, the employee regularly works inside but may be needed to walk outside on the property when requested by Management.
AKAM is committed to maintaining a diverse workforce and an inclusive work environment. AKAM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants are encouraged to apply and will be considered for employment without regard for any characteristic protected by applicable law.
40 hours
-
Traveling Personal Assistant to High Profile
5 days ago
Miami, United States The Assistant Company Full timeThe Assistant Company has been retained by a high profile Executive to find a second Personal Assistant to work out of the home office of their Miami Estate and to travel with the Principal if needed. **Fully Covid vaccinated a must! Salary range is $100k - $115k with increases over time and full benefits.** - _**MUST LIVE WITHIN 30 - 40 MINUTES OF THE...
-
Administrative Assistant
2 months ago
Miami, United States Cobra Power Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Responsibilities * Answer and direct phone...
-
Administrative Assistant
2 months ago
Miami, United States Cobra Power Full timeJob DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer...
-
Administration Assistant
3 weeks ago
Miami, United States Tailor Home Design Full timeJob DescriptionJob DescriptionWe are seeking a loyal and hard-working Administrative Assistant to join our team. This role presents a significant opportunity for growth within our fast-growing company. The ideal candidate will possess strong organizational skills, excel in multitasking, and demonstrate exceptional decision-making abilities. As an integral...
-
Administrative Assistant
4 days ago
Miami, United States King Jesus International Ministry Full time**Administration Assistant for the Leadership Vision Department**: **Job Overview**: The Administrative Assistant provides assistance to the Leadership Manager to accomplish the department’s strategy and plans in compliance with Organization’s logistics, procedures and policies. The administrative assistant is expected to handle a wide-range of...
-
Administrative Assistant
1 week ago
Miami, United States Medical Audit Professionals Full time**Responsibilities**: - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. - Providing real-time scheduling support by booking appointments and preventing conflicts. - Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. -...
-
Administrative Assistant
6 days ago
Miami, United States ArgomTech Full timeAdministrative Assistant Job Description The administrative assistant is responsible for providing personalized secretarial and administrative support to management and other employees, in a professional and timely manner. The administrative assistant works on a wide variety of tasks and is flexible to meet the demands of our growing...
-
Administration Assistant
6 days ago
Miami, United States Phantom Real Estate Full timeJob DescriptionJob DescriptionWe are seeking a dynamic and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide exceptional administrative support and ensure efficient operation of the office. Bilingual proficiency and a positive attitude toward customer service are essential.Duties:Perform clerical tasks such as...
-
Administrative Assistant
2 months ago
Miami, Florida, United States Omni Clear Communications Full timeJob Title: Administrative AssistantLocation: Miami, FLPosition Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to various departments within the company, ensuring smooth day-to-day operations and contributing to the overall efficiency of the...
-
Administrative Assistant
2 weeks ago
Miami, United States Elle Seller Full timeJob DescriptionJob DescriptionElle Sellerwe are looking for a proactive and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role is ideal for someone who excels in multitasking, has strong...
-
Administrative Assistant
3 weeks ago
Miami, Florida, United States Walsh Group Full timeOverviewArcher Western, a member of The Walsh Group, is currently seeking an Administrative Assistant for our Florida Transportation Group located in Miami, FL .The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support...
-
Administrative Assistant
1 week ago
Miami, Florida, United States Walsh Group Full timeOverviewArcher Western, a member of The Walsh Group, is currently seeking an Administrative Assistant for our Florida Transportation Group located in Miami, FL .The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States Icon V Full timeJob Title: Administrative AssistantCompany: Icon VLocation: Miami, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful campaigns, and satisfied clients....
-
Administrative Assistant
4 weeks ago
Miami, United States Tone Talk Tel Full timeJob Title: Administrative Assistant Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The ideal candidate will play a key role in ensuring smooth day-to-day operations by providing administrative support to various departments within the organization. This position requires excellent...
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States Tone Talk Tel Full timeJob Title: Administrative AssistantOverview:We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The ideal candidate will play a key role in ensuring smooth day-to-day operations by providing administrative support to various departments within the organization. This position requires excellent...
-
Administrative Assistant
2 months ago
Miami, Florida, United States Icon V Full timeJob Title: Administrative AssistantCompany: Icon VLocation: Miami, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful campaigns, and satisfied clients....
-
Administrative Assistant
2 months ago
Miami, United States Medical Audit Professionals Full timeWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...
-
Administrative Assistant
2 months ago
Miami, United States Medical Audit Professionals Remote Work Freelance Full time $9 - $12We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...
-
Administrative Assistant
2 weeks ago
Miami, United States Medical Audit Professionals Full timeWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...
-
Administrative Assistant
2 weeks ago
Miami, United States Medical Audit Professionals Remote Work Freelance Full time $9 - $12We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...
