Executive Assistant

3 weeks ago

Miami Beach, United States Pura Vida Miami Full time

We are a lifestyle brand.


If you are looking to join an awesome team, have a positive working environment and live a healthy and active lifestyle, we offer an exciting and rare opportunity to join a striving brand and ever growing in this industry.


We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's lifestyle with an experience that is intimate yet fast and consistent day after day 365 days a year.


We love and take pride in what we do and are looking for the right partners to grow with us. Please join us if you consider yourself a person of integrity, a hard-working team player who is looking to constantly grow and learn.


ROLE OVERVIEW

As an Executive Assistant, you will play a crucial role in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing the Chief Executive Officer (CEO)'s schedule, coordinating executive communications, and handling various administrative tasks. The ideal candidate is proactive, detail-oriented, and possesses strong organizational and communication skills.


RESPONSIBILITIES:

Calendar Management:

  • Efficiently manage and coordinate the CEO’s calendar, appointments, and prioritize meetings and commitments.
  • Ensure optimal utilization of the CEO’s time, aligning meetings with strategic goals.
  • Focus on maintaining the CEO’s productivity and adherence to schedule.
  • Adapt and handle unexpected tasks and changes in the CBO’s schedule or priorities.


Travel Arrangements:

  • Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
  • Develop detailed itineraries for the CEO’s business trips.
  • Ensure seamless travel logistics that align with the CBO’s preferences.


Meeting Preparation:

  • Prepare the CEO for meetings, ensuring availability of necessary materials and information.
  • Prepare agendas for meetings attended by the CEO, take meeting minutes, and follow up on action items when required.
  • Screen and filter incoming requests, inquiries, and visitors, managing access to the CEO for efficient use of time.


PR Relations:

  • Manage the CEO's public appearances and engagements, ensuring alignment with the organization's image.
  • Cultivate and maintain relationships with key stakeholders, partners, and media contacts.


Other Responsibilities:

  • Assist with personal arrangements for the CEO, including reservations and personal appointments.
  • Organize and maintain the CEO's office, documents, files, and records.
  • Uphold a high level of professionalism, discretion, and diplomacy in all interactions, positively representing the CEO and the organization.


REQUIREMENTS:

  • Proven experience as an executive assistant, preferably supporting C-suite executives.
  • Proficiency in using office software, calendar tools, and other technology platforms to streamline tasks and improve productivity.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Excellent attention to detail and the ability to maintain confidentiality.
  • Flexibility to work extended hours and weekends as needed.
  • Possession of a valid driver's license and a commitment to maintaining a clean driving record.
  • Willingness to travel with the CEO as required.


BENEFITS:

  • Health & Wellness – Medical, Dental & Vision
  • PTO
  • Discounted Meals
  • Growth Opportunities

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