Executive Assistant
3 weeks ago
Our client, one of the most prestigious firms in the South Florida real estate industry, is seeking a highly motivated individual with a positive attitude and strong multitasking abilities to join their team. This role requires a dynamic professional who can handle multiple responsibilities efficiently while contributing to the firm's continued success.
Job Description:
We are seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will have over 5 years of experience in a similar role, demonstrating exceptional administrative skills, discretion, and the ability to manage a wide range of tasks in a fast-paced environment.
Responsibilities:
- Provide comprehensive administrative support to the CEO, including managing the CEO’s calendar, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Act as a liaison between the CEO and internal/external stakeholders, handling communications and inquiries with professionalism.
- Organize and prioritize critical issues and required information for the CEO to facilitate efficient decision-making.
- Handle confidential information with utmost discretion and maintain a high level of integrity.
- Assist in the preparation and distribution of meeting agendas, minutes, and follow-up action items.
- Conduct research and compile data to support the CEO’s projects and initiatives.
- Manage special projects as assigned by the CEO, ensuring timely completion and high-quality results.
- Coordinate and facilitate various events and engagements, ensuring seamless execution.
- Perform additional administrative tasks as needed to support the CEO and executive team.
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- 5+ years of experience as an Executive Assistant to a C-level executive.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of discretion and confidentiality.
- Excellent interpersonal skills and the ability to build relationships at all levels of the organization.
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