Executive Assistant

1 month ago

Tempe, United States The Intersect Group Full time

The intersect Group is working with a client who is in search for a Executive Assistant to joing theri team.


Position Overview:

The C-Level Executive Administrative Assistant to the General Manager is responsible for providing high-level administrative support to the GM, managing daily operations, and ensuring efficient coordination of activities between the GM and internal/external stakeholders. The ideal candidate will demonstrate discretion, strong organizational skills, and the ability to handle sensitive information with confidentiality. This role is critical to maintaining the smooth functioning of the GM’s office and the overall executive team’s operations.

Key Responsibilities:

1. Executive Support:

  • Serve as the primary point of contact for the GM, handling all forms of communication, including phone calls, emails, and correspondence.
  • Manage the GM's calendar, scheduling meetings and appointments.
  • Prepare and edit presentations, reports, meeting agendas, and minutes.
  • Assist with prioritizing the GM's daily tasks and ensure efficient time management.

2. Meeting Coordination:

  • Organize and coordinate meetings with internal teams, external clients, and stakeholders.
  • Prepare briefing materials for meetings and follow up on action items.
  • Manage logistics for meetings, including room bookings, virtual meeting platforms, catering, and AV requirements.

3. Communication and Liaison:

  • Serve as the liaison between the GM and other executives, department heads, and external partners.
  • Facilitate communication between the GM and key stakeholders to ensure alignment with company objectives.
  • Handle incoming and outgoing communications on behalf of the GM with professionalism and clarity.

4. Project Management:

  • Assist the GM in tracking the progress of strategic initiatives and projects.
  • Follow up with key team members to ensure deadlines are met and objectives are achieved.
  • Manage special projects, research assignments, and ad-hoc requests as needed.

5. Expense Management:

  • Process expenses, track budgets, and manage reimbursements.

6. Document and Data Management:

  • Organize and maintain files, documents, and records, both electronic and physical, for quick access.
  • Ensure the accuracy and completeness of information in reports and documents.
  • Manage and track confidential documents securely.

7. Administrative Support to the Executive Team:

  • Provide administrative support to other C-level executives as needed.
  • Manage ad-hoc requests, ensuring a high level of attention to detail and efficiency.

Qualifications and Skills:

  • Bachelor’s degree in Business Administration, Communications, or related field preferred.
  • 5+ years of experience as an Executive Assistant or Administrative Assistant in a corporate environment, preferably supporting senior-level executives.
  • Strong organizational and multitasking skills, with the ability to prioritize and manage multiple deadlines.
  • Exceptional written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with project management tools.
  • Discretion and ability to handle confidential information with integrity.
  • Strong problem-solving skills and a proactive approach to managing tasks and anticipating the GM's needs.
  • Ability to work independently with minimal supervision in a fast-paced environment.
  • High level of professionalism, adaptability, and attention to detail

  • Executive Assistant

    2 weeks ago

    Tempe, United States The Intersect Group Full time

    The intersect Group is working with a client who is in search for a Executive Assistant to joing theri team.Position Overview:The C-Level Executive Administrative Assistant to the General Manager is responsible for providing high-level administrative support to the GM, managing daily operations, and ensuring efficient coordination of activities between the...

  • Executive Assistant

    1 month ago

    tempe, United States The Intersect Group Full time

    The intersect Group is working with a client who is in search for a Executive Assistant to joing theri team.Position Overview:The C-Level Executive Administrative Assistant to the General Manager is responsible for providing high-level administrative support to the GM, managing daily operations, and ensuring efficient coordination of activities between the...

  • Executive Assistant

    1 month ago

    tempe, United States The Intersect Group Full time

    The intersect Group is working with a client who is in search for a Executive Assistant to joing theri team.Position Overview:The C-Level Executive Administrative Assistant to the General Manager is responsible for providing high-level administrative support to the GM, managing daily operations, and ensuring efficient coordination of activities between the...

  • Executive Assistant

    2 weeks ago

    Tempe, United States Russell Tobin Full time

    Russell Tobin + Associates is currently seeking an Executive Assistant for our client in Tempe, AZ This is an excellent opportunity to work with a dynamic team and gain valuable experience. This is a 12-month contract position.Job Title: Executive AssistantPay: $25.00 - 26.46/hour (based upon experience)Duration: 12-month contract unless extended or...

  • Executive Assistant

    2 weeks ago

    tempe, United States Russell Tobin Full time

    Russell Tobin + Associates is currently seeking an Executive Assistant for our client in Tempe, AZ This is an excellent opportunity to work with a dynamic team and gain valuable experience. This is a 12-month contract position.Job Title: Executive AssistantPay: $25.00 - 26.46/hour (based upon experience)Duration: 12-month contract unless extended or...

  • Executive Assistant

    2 weeks ago

    Tempe, United States Russell Tobin Full time

    Russell Tobin + Associates is currently seeking an Executive Assistant for our client in Tempe, AZ This is an excellent opportunity to work with a dynamic team and gain valuable experience. This is a 12-month contract position.Job Title: Executive AssistantPay: $25.00 - 26.46/hour (based upon experience)Duration: 12-month contract unless extended or...

  • Executive Assistant

    2 weeks ago

    tempe, United States Russell Tobin Full time

    Russell Tobin + Associates is currently seeking an Executive Assistant for our client in Tempe, AZ This is an excellent opportunity to work with a dynamic team and gain valuable experience. This is a 12-month contract position.Job Title: Executive AssistantPay: $25.00 - 26.46/hour (based upon experience)Duration: 12-month contract unless extended or...

  • Executive Assistant II

    2 weeks ago

    Tempe, United States TalentBurst Full time

    Title: Executive Assistant II Location: Tempe AZ 85281 Duration: 12+ months Job Description: Client is seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for client requiring strong focus and execution. The role will be responsible for a...

  • Executive Assistant II

    2 weeks ago

    Tempe, United States Rylem Staffing Full time

    Job Title: Executive Assistant IIJob Type: ContractSite Type: Onsite (Tempe, AZ)Duration: 12 MonthsJob Overview:We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution.Job...

  • Executive Assistant II

    2 weeks ago

    Tempe, United States Rylem Staffing Full time

    Job Title: Executive Assistant IIJob Type: ContractSite Type: Onsite (Tempe, AZ)Duration: 12 MonthsJob Overview:We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution.Job...

  • Executive Assistant II

    2 weeks ago

    tempe, United States Rylem Staffing Full time

    Job Title: Executive Assistant IIJob Type: ContractSite Type: Onsite (Tempe, AZ)Duration: 12 MonthsJob Overview:We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution.Job...

  • Executive Administrative Assistant

    3 hours ago

    Tempe, United States Aesthetic Practice Partners, LLC Full time

    Company DescriptionAesthetic Practice Partners, LLC is a leading consulting firm specializing in customized business solutions for aesthetic medical practices. Our team of experts, based in Tempe, AZ, is dedicated to helping practices optimize performance and achieve their goals. We offer tailored strategies and comprehensive support to ensure our clients...

  • Executive Chef Assistant

    22 hours ago

    Tempe, Arizona, United States Marriott Vacations Worldwide Full time

    About the RoleWe are seeking an experienced and skilled Executive Chef Assistant to join our culinary team at Marriott Vacations Worldwide. As a key member of our kitchen operations, you will be responsible for preparing ingredients, cooking food according to recipes, and ensuring the highest quality standards in every dish.Job SummaryThis is a fast-paced...

  • Executive Assistant to the CFO

    2 weeks ago

    Tempe, United States Southwest College of Naturopathic Medicine Full time

    The Executive Assistant to the Chief Financial Officer partners with the CFO to provide the business process support required for the effective operations of the Administrative and Clinical staff of the university. Performs advanced administrative oversight and project management roleswhere results are timely, high quality, and accurate. Handles a wide range...

  • The Newport Group

    3 days ago

    tempe, United States The Newport Group - Executive Recruiters Full time

    PURPOSE OF POSITION /SUMMARY The Director of Commercial Construction will oversee all facets of the commercial construction operations for a large residential and commercial property developer in Arizona and Texas and any new markets the company enters. This person will provide leadership, quality and process improvements. Build network of external General...

  • Executive Assistant

    2 weeks ago

    Tempe, AZ, United States The Intersect Group Full time

    The intersect Group is working with a client who is in search for a Executive Assistant to joing theri team.Position Overview:The C-Level Executive Administrative Assistant to the General Manager is responsible for providing high-level administrative support to the GM, managing daily operations, and ensuring efficient coordination of activities between the...

  • Office Manager

    2 weeks ago

    Tempe, United States Accurate Placement Full time

    Details: TITLE: Office Manager / Executive Assistant - Direct hire position for a design company located in Tempe, AZ. JOB SUMMARY: Primary duties are office operations management and providing administrative support to the company President. Type: Direct Hire Location: Tempe, AZ Hours: We have 2 options for working schedule (one hour lunch): * Monday...

  • Executive Sous Chef

    2 months ago

    Tempe, United States Marriott Phoenix Resort Tempe at the Buttes Full time

    JOB DESCRIPTIONThe Marriott Phoenix Resort Tempe at The Buttes is looking for a talented Executive Sous Chef to join our amazing team and this one of a kind resort. About The Marriott Phoenix Resort Tempe at The Buttes:This resort offers breathtaking valley views, over 40,000 square feet of versatile indoor and outdoor event spaces, and 353 newly renovated...

  • Sales Account Executive

    1 week ago

    Tempe, United States Find Great People | FGP Full time

    OverviewTo support our client's growing business, we are looking for additional Sales Account Executives to join their Tempe, AZ area sales team.The Sales Account Executive is responsible for the execution of new business strategy and directly managing the interactions with existing customers to increase sales of an organization's products and/or...

  • Sales Account Executive

    1 week ago

    tempe, United States Find Great People | FGP Full time

    OverviewTo support our client's growing business, we are looking for additional Sales Account Executives to join their Tempe, AZ area sales team.The Sales Account Executive is responsible for the execution of new business strategy and directly managing the interactions with existing customers to increase sales of an organization's products and/or...