Executive Assistant

7 days ago

tempe, United States Russell Tobin Full time

Russell Tobin + Associates is currently seeking an Executive Assistant for our client in Tempe, AZ This is an excellent opportunity to work with a dynamic team and gain valuable experience. This is a 12-month contract position.


Job Title: Executive Assistant

Pay: $25.00 - 26.46/hour (based upon experience)

Duration: 12-month contract unless extended or converted

40hrs/week // M - F

Location: Onsite in Tempe, AZ


Our client is looking for a highly motivated and customer-obsessed Executive Assistant to provide exceptional support to the Vice President of Business Intelligence and Transaction Risk. This critical role will involve handling a high volume of tasks, managing complex schedules, and ensuring smooth day-to-day operations within a fast-paced and dynamic environment. As a central support for the VP, this role requires a proactive individual with impeccable organizational skills, who can manage priorities and maintain a high degree of professionalism and confidentiality.


Key Responsibilities:

  • Calendar and Schedule Management: Handle complex calendar management, including scheduling meetings across multiple time zones and prioritizing conflicting demands.
  • Prioritization and Communication: Act as a gatekeeper, prioritizing requests and information, ensuring the VP’s focus on the most critical tasks. Respond promptly with appropriate urgency.
  • Meeting Coordination: Monitor, track, and follow up on meetings, priorities, and emails. Act as the VP’s proxy when needed to support continuity in decision-making and task management.
  • Travel and Expense Management: Coordinate travel arrangements and process expense reports accurately and efficiently.
  • Project and Task Management: Oversee multiple action items, ensuring documentation, follow-up, and timely delivery on all VP deliverables.
  • General Administrative Support: Execute a wide range of administrative functions to ensure efficient office operations.


Required Skills:

  • Minimum of 6 years supporting senior management (VPs, Senior VPs, or CEOs), with proven experience managing complex schedules and handling confidential information.
  • At least two years of college required; bachelor’s degree preferred.
  • Excellent verbal and written communication skills, with the ability to adapt quickly in a fast-paced environment.
  • Strong attention to detail and problem-solving skills, with the ability to make smart, timely decisions.
  • High proficiency in Microsoft Office, particularly Outlook, Excel, and Word.


Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.


As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.


Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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