Executive Assistant/Front Desk Associate

2 days ago

Missoula, United States SG Long Financial Full time

Job Description: Executive Assistant/ Front Desk Associate


S G Long Financial is seeking an Executive Assistant/ Front Desk Associate to oversee and assist with the flow of business and office operations. This position is the first point of contact for all client interaction and must truly enjoy providing assistance to both clients and staff alike. The successful candidate will possess strong organizational and relationship skills and must be an effective communicator and problem solver. Opportunities for advancement are available including FINRA licensing and registration for the Securities Industry.


S G Long Financial is a locally and employee owned financial services firm and has been serving the needs of individuals and institutions in 45 states across the United States for over 32 years. As an independent Broker/Dealer and SEC Registered Investment Advisory Firm, we have largely built our business on creating, maintaining and nurturing relationships and understanding the synergistic relationship of giving back to the community we live, work and play in. In addition to the flourishing economy, the S G Long Financial Team has made the choice to live and work in Missoula for the exceptional lifestyle, outstanding recreational opportunities and strong community involvement.


Job Responsibilities for Executive Assistant/ Front Desk Associate

  • Perform Front Office duties: greet visitors, vendors and answer and direct phone calls
  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly; seek and provide knowledgeable and effective solutions for issues
  • Manage office supplies inventory and place orders as necessary
  • Manage physical facility maintenance and maintain communication with maintenance subcontractors regarding regularly scheduled maintenance as well as non-recurring issues.
  • Receive and sort incoming mail and deliveries; manage outgoing mail; perform daily deposits
  • Process new account paperwork and implement procedures for efficient tracking and follow-up of items related to client account processing and daily maintenance. This includes money transmittals, ACH transactions, ACAT transfers etc.
  • Assist with office layout planning and office moves
  • Attend sales meetings to update advisors on operational changes or other pertinent information that relates to their day to day business flow.
  • Identify opportunities for process and office management improvements, and design and implement new systems; communicate regularly with management
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
  • Manage Office Events: includes managing mailing lists, creating and mailing invitations (electronic and paper mail); procuring suitable venues and catering services, ensuring adequate IT capabilities, organizing marketing supplies, directing staff on assigned responsibilities etc.
  • Marketing support duties including managing social media posts, website maintenance and analytics
  • Other duties as needed to ensure the continuous and successful operation of the office


Qualifications for Front Desk Receptionist

  • Bachelor's degree in business administration, communications, or a related field preferred
  • 2-5 years of work experience in an administrative/office management role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to prioritize and handle competing demands for time
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Must be proficient or able to learn Microsoft Office, Outlook, Zoom, Teams, Redtail, Constant Contact and able to quickly learn industry specific programs such as RBC’s Nexus and Schwab Advisor Center.


Salary Dependent upon Experience

'

Benefit Conditions:

  • Waiting period may apply
  • Only full-time employees eligible


This Job Is:

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
  • A job for which all ages, including older job seekers, are encouraged to apply


Work Remotely

  • No


This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous
  • People-oriented -- enjoys interacting with people and working on group projects
  • Detail-oriented -- would rather focus on the details of work than the bigger picture


Job Type: Full-time


Expected hours: 40 per week


Benefits:

  • 401(k)
  • 401(k) matching
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Paid time off
  • Professional development assistance

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:

  • High school or equivalent (Preferred)

Experience:

  • Customer service: 1 year (Preferred)

Work Location: In person

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