Accounting Billing Coordinator

2 weeks ago

Chicago, United States Mack & Associates, Ltd. Full time

A Chicago-based law firm is seeking an experienced and knowledgeable Accounting Billing Coordinator to join their team. As an Accounting Billing Coordinator, you will manage the chart of accounts, general ledger, and client trust funds. Your role also involves maintaining internal controls, supporting budget preparation, and assisting in financial management and special projects as needed. This is a great opportunity for someone who has impeccable attention to detail and is skilled in customer service. The salary range for this role is $75-90K commensurate with experience.


Responsibilities of the Accounting Billing Coordinator:

  • Manage chart of accounts, general ledger, fixed assets, and client trust funds
  • Establish and maintain internal controls to safeguard assets and ensure accurate accounting
  • Monitor cash flow and manage cash transactions, and reconcile monthly credit card account statements
  • Work with external accountants on monthly processes, year-end analysis, tax filings, and management reports
  • Prepare monthly financial and management reports for stakeholders
  • Prepare, send, and file 1099s at year-end
  • Manage the payroll system and coordinate employee payroll matters
  • Post client receipts and disbursements daily
  • Create and maintain a computerized budget system, assisting in the annual budget preparation
  • Prepare monthly pre-bills, correct statements, generate final invoices, and send to clients
  • Monitor unbilled time, accounts receivable, and assist in collection efforts
  • Maintain accurate audit trails for all book adjustments and computerized systems
  • Read, use, and update all computer system manuals and procedures as needed
  • Organize and maintain accounting retention files for the required period
  • Assist in financial management and analysis, as requested, and work on special projects as they arise


Requirements of the Accounting Billing Coordinator:

  • Strong understanding of accounting and financial management principles
  • Billing experience working in a law firm setting
  • Skilled at organizing and prioritizing multiple tasks to meet tight deadline
  • Excellent interpersonal skills, enabling effective communication with a diverse range of attorneys, clients, and staff, both in person and via email or phone, with courtesy and professionalism
  • Strong analytical skills for conducting in-depth analysis of various accounting issues
  • Capacity to respond to inquiries involving client billing histories and other basic financial analyses
  • Experience with PerfectLaw or similar legal accounting software
  • Bachelor's degree preferred


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