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Executive Assistant to the C-Suite Executive Team

2 months ago

Austin, United States Zinda Law Group, PLLC Full time

Job Overview:

The Executive Assistant plays a pivotal role in providing high-level executive support and C-Suite assistance to ensure smooth operations across the organization. This Executive Support Specialist position requires exceptional organizational skills, discretion, and the ability to manage a variety of project management and administrative tasks efficiently and effectively. Acting as a primary point of contact internally and externally, the Executive Assistant facilitates communication, manages executive schedules, and coordinates high-priority activities for the leadership team.


Responsibilities:

  • Manage a diverse range of executive administrative tasks for the Executive Team, including:
  • Overseeing a busy calendar of appointments
  • Drafting and handling confidential correspondence
  • Arranging complex and detailed travel plans, itineraries, and agendas
  • Compiling documents for travel-related meetings
  • Coordinate schedules to ensure calendars are followed and respected
  • Act as a "gatekeeper" to the Executive Team, creating win-win situations for direct access to the team’s time and offices
  • Research, prioritize, and follow up on incoming issues and action items addressed to the Executive Team, including those of a sensitive or confidential nature
  • Attend meetings, taking and distributing meeting minutes to maintain clear records
  • Serve as a liaison between the Executive Team and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff
  • Inform the Executive Team of key upcoming commitments and responsibilities, following up appropriately
  • Manage a variety of special projects for the Executive Team
  • Prioritize conflicting needs and handle matters proactively and expeditiously


Qualifications:

  • Bachelor's degree required
  • 3+ years of experience as an Executive Assistant or in high-level administrative support, ideally supporting a Partner or C-Suite Executive
  • Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly, paying excellent attention to detail
  • Strong interpersonal skills, capable of interfacing effectively with senior executives
  • Exceptional written and verbal communication skills
  • Proactive approach to problem-solving with strong decision-making capabilities
  • Highly resourceful and effective in team settings and independently
  • Proven ability to handle confidential information with discretion
  • Demonstrated ability to meet high performance goals and manage deadlines in a fast-paced environment
  • Technically proficient, including strong skills in Microsoft Office


Benefits:

  • 20 days of paid time off, plus 9 paid holidays
  • Comprehensive medical, vision, and dental insurance (100% of base medical plan covered by the firm)
  • Simple IRA with up to 3% company match
  • Opportunities for ongoing training and mentorship by our outstanding team
  • Clear career advancement pathways and growth opportunities within the firm


Our Core Principles:

  • Excellence Always
  • Only the Best
  • Failure is Not an Option
  • We Outwork Our Opponents
  • We All Take Out the Trash
  • Run the Firm Like a Business