Executive Assistant

21 hours ago

Austin, United States Everly Health Full time
Everly Health’s mission is to transform lives with modern, diagnostics-driven care. Headquartered in Austin, Texas, Everly Health is the parent company to Everlywell, offering at-home tests to consumers, Everly Health Solutions, offering complete solutions for diagnostics-driven virtual care at scale, Natalist, offering fertility and pregnancy essentials, and Everly Diagnostics, our CLIA certified and CAP accredited laboratory network. We’ve created a new kind of healthcare experience that’s centered around people. Our infrastructure guides the full testing experience with the support of a national clinician network that’s composed of hundreds of physicians, nurses, genetic counselors, PharmDs, and member care specialists. Our solutions enable world-class virtual care through rigorous clinical protocols and best-in-class science, in order to tackle some of healthcare's biggest problems.

We’re currently looking for an Executive Assistant to be a supportive force who empowers our senior leadership, providing support for varying C-Suite executives, corporate initiatives, and Austin HQ projects. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. You must be creative and enjoy working in a fast-paced environment that is mission-driven, results-driven, and people-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. You must have the ability to work independently on projects, from conception to completion, and be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This role requires a person who is extremely proactive and not afraid of change.

What You'll Do:

  • Proactively support Everly’s Chief Financial Officer (80% of time), along with other C-Suite level executives.
  • Completes a broad variety of administrative tasks for the executives you support: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans, itineraries, and agendas
  • Organize and own their time management and calendar. You will need to understand their goals and priorities and plan their day accordingly. Schedule meetings and track to make sure the correct preparation is completed prior to each meeting. This may include following up on deliverables, or creating them on behalf of your executive.
  • Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressures
  • Provides a bridge for smooth communication between the COO, CFO, and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff
  • Plan all travel arrangements: flights, car service, hotels, ridesharing, etc. You will need to know your executives' travel preferences so you can book travel on their behalf and plan travel itineraries seamlessly
  • Organize executives’ inboxes and draft written communications on their behalf
  • This role will involve assisting with the preparation of board decks, attending board prep meetings, and managing board deliverables to ensure timely and accurate completion. The ideal candidate will be detail-oriented, organized, and comfortable working closely with senior leadership to support board-level initiatives and presentations
  • Outside of board prep, you may be asked to prepare presentations, update tracking systems and project plans, handle records, and handle other confidential material on behalf of your executives
  • Plan meetings, order food, and monitor office supplies as required for Everly Health’s Austin office. Make the necessary arrangements for reserving conference rooms and technical setup to assure that meetings sponsored by your executives are well organized and successful
  • Manage AR and AP processes, both processing expenses and reaching out to partners for payments related to initiatives that your executives are sponsoring. Review related invoices for accuracy and submit them to accounting
  • Represent the culture of Everly Health by creating a welcoming and energizing work environment
  • Assist in maintaining Everly Health’s corporate offices that ensures our employees can do their best work
  • Passionate about processes and project management with strong time management skills

Who You Are:

  • Bachelor's degree or 5 years minimum experience as an Executive Assistant supporting a C-Level or minimum Senior VP level executives at a fast-paced company
  • Proficiency with Microsoft Office and G Suite software
  • Preferred experience with Expensify, Bill.com, Apple hardware (Macbook Pro)
  • Great at technology and ability to learn new software and applications quickly
  • Creative mind to find solutions to processes and other problems that may be hindering the success of your executives and their organizations administratively
  • Strong interpersonal skills, including written and verbal
  • Ability to solve problems independently and willingness to take initiative when neededIncredible attention to detail as well as project and time management skills
  • Excellent ability to maintain confidentiality and proper protocols of data sharing
  • Successful scheduling experience managing multiple schedules and multiple executives
  • Planning and time management skills
  • Excellent written communication skills
  • Solid team player who can be part of a small, high performing administrative team in support of each other and assuring that all executives regardless of the assignment are supported well
  • Event organization experience preferred. Our executives occasionally plan meetings that require the sourcing and organization of multiple vendors, locations, catering, etc. You will help make sure that meetings sponsored by your executive are well organized and successful. This may require you to be physically onsite at a meeting location to assist with the meeting.

Working conditions/Physical Requirements:

  • Must be able to lift 25 pounds

  • Executive Assistant

    18 hours ago

    Austin, United States Lorenz & Lorenz, PLLC Full time

    Company DescriptionLorenz & Lorenz, PLLC., is a personal injury law firm in Austin, TX, dedicated to assisting individuals and families through the personal injury legal process. With a focus on injury cases, our goal is to help those affected by careless and negligent acts. Since 2001, we have served tens of thousands of Texas accident victims, offering...

  • Executive Assistant

    15 hours ago

    Austin, United States Lorenz & Lorenz, PLLC Full time

    Company DescriptionLorenz & Lorenz, PLLC., is a personal injury law firm in Austin, TX, dedicated to assisting individuals and families through the personal injury legal process. With a focus on injury cases, our goal is to help those affected by careless and negligent acts. Since 2001, we have served tens of thousands of Texas accident victims, offering...

  • Executive Assistant

    5 hours ago

    Austin, United States Lorenz & Lorenz Full time

    Company Description Lorenz & Lorenz, PLLC., is a personal injury law firm in Austin, TX, dedicated to assisting individuals and families through the personal injury legal process. With a focus on injury cases, our goal is to help those affected by careless and negligent acts. Since 2001, we have served tens of thousands of Texas accident victims, offering...

  • Executive Assistant

    20 hours ago

    Austin, United States Central Health Full time

    Overview This Executive Assistant performs complex administrative support under the direction of the assigned Executive. The Executive Assistant performs duties that may be confidential in nature and will proactively ensure that the functions, events, and work of those they support are timely and accurate. ResponsibilitiesEssential Duties: • Utilizes...

  • Executive Assistant

    7 hours ago

    Austin, United States C-SUITE ASSISTANTS Full time

    Executive Assistant to Chief Operating Officer, Successful Diversified Energy Services Company, South Austin, Texas Our client, a highly successful diversified energy services company based in South Austin, Texas is looking for a "right hand" Executive Assistant to support primarily for the Chief Operating Officer. This is an exciting opportunity for someone...

  • Executive Assistant

    7 days ago

    Austin, United States C-SUITE ASSISTANTS Full time

    Executive Assistant to Chief Operating Officer, Successful Diversified Energy Services Company, South Austin, TexasOur client, a highly successful diversified energy services company based in South Austin, Texas is looking for a “right hand” Executive Assistant to support primarily for the Chief Operating Officer. This is an exciting opportunity for...

  • Executive Assistant

    7 days ago

    Austin, United States C-SUITE ASSISTANTS Full time

    Executive Assistant to Chief Operating Officer, Successful Diversified Energy Services Company, South Austin, TexasOur client, a highly successful diversified energy services company based in South Austin, Texas is looking for a “right hand” Executive Assistant to support primarily for the Chief Operating Officer. This is an exciting opportunity for...

  • Executive Assistant

    7 hours ago

    Austin, United States Everly Health Full time

    Everly Health's mission is to transform lives with modern, diagnostics-driven care. Headquartered in Austin, Texas, Everly Health is the parent company to Everlywell, offering at-home tests to consumers, Everly Health Solutions, offering complete solutions for diagnostics-driven virtual care at scale, Natalist, offering fertility and pregnancy essentials,...

  • Executive Assistant

    21 hours ago

    Austin, United States Everly Health Full time

    Everly Health's mission is to transform lives with modern, diagnostics-driven care. Headquartered in Austin, Texas, Everly Health is the parent company to Everlywell, offering at-home tests to consumers, Everly Health Solutions, offering complete solutions for diagnostics-driven virtual care at scale, Natalist, offering fertility and pregnancy essentials,...

  • Executive Assistant

    7 days ago

    Austin, United States WiseHR Group Full time

    Executive Assistant Austin, TXOur ClientThis firm is a fully in-person and established boutique integrative wealth management firm, located in Austin, TX. They support a multi-generational, Texas-based family including their business ventures, investments, a private foundation, and related entities.Job DescriptionWe are seeking a highly organized and...

  • Executive Assistant

    15 hours ago

    Austin, United States WiseHR Group Full time

    Executive Assistant Austin, TXOur ClientThis firm is a fully in-person and established boutique integrative wealth management firm, located in Austin, TX. They support a multi-generational, Texas-based family including their business ventures, investments, a private foundation, and related entities.Job DescriptionWe are seeking a highly organized and...

  • Executive Assistant

    6 hours ago

    Austin, United States WiseHR Group Full time

    Executive Assistant Austin, Texas Part Time/Direct Hire/Hybrid Role About the Company Our established client is a fast-paced and innovative company located in Austin, Texas, dedicated to delivering exceptional services and solutions to their clients. This is a direct hire, part time hybrid position with regularly scheduled hours (20-25 per week) offering...

  • Executive Assistant

    7 days ago

    Austin, United States WiseHR Group Full time

    Executive AssistantAustin, TexasPart Time/Direct Hire/Hybrid RoleAbout the CompanyOur established client is a fast-paced and innovative company located in Austin, Texas, dedicated to delivering exceptional services and solutions to their clients.This is a direct hire, part time hybrid position with regularly scheduled hours (20-25 per week) offering...

  • Executive Assistant

    7 days ago

    Austin, United States WiseHR Group Full time

    Executive AssistantAustin, TexasPart Time/Direct Hire/Hybrid RoleAbout the CompanyOur established client is a fast-paced and innovative company located in Austin, Texas, dedicated to delivering exceptional services and solutions to their clients.This is a direct hire, part time hybrid position with regularly scheduled hours (20-25 per week) offering...

  • Executive Assistant

    9 hours ago

    Austin, United States Addison Group Full time

    Job Title: Executive Assistant Location: Austin, TX Industry: Consulting Pay: $80,000-$95,000 About Our Client: Our client, a leader in the consulting industry, is seeking a skilled and professional Executive Assistant to support a senior executive. This is a dynamic role that offers a chance to work closely with a high-performing leadership team and manage...

  • Executive Assistant

    5 days ago

    Austin, Texas, United States Related Company Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to the Executive Vice President. This role requires a highly organized and detail-oriented individual who can manage multiple tasks and priorities effectively.

  • Executive Assistant

    2 days ago

    Austin, Texas, United States Domestic | Match Full time

    Domestic Match Family Team Member Opportunity">The Domestic Match family in Austin is looking for an exceptional Executive Assistant to join their household team. As a key member of the team, you will be responsible for overseeing daily operations, managing vendors, and coordinating the family's schedules.">About the Role:">This is a full-time position,...

  • Executive Assistant

    13 hours ago

    Austin, United States Thales Full time

    Location: Austin, United States of America Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become...

  • Executive Assistant

    20 hours ago

    Austin, United States CRH Full time

    Job ID: 503394 CRH is a leading global diversified building materials group, employing over 75,800 people at more than 3,160 locations in 29 countries. CRH is the leading building materials company in North America and the world. We manufacture and distribute a diverse range of superior building materials, products, and solutions, which are used extensively...

  • Executive Assistant

    13 hours ago

    Austin, United States Advanced Micro Devices , Inc. Full time

    Overview: WHAT YOU DO AT AMD CHANGES EVERYTHING We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products that accelerate next-generation computing experiences the building blocks for the data center, artificial intelligence, PCs, gaming and embedded....