Administrative Assistant

2 weeks ago

New Albany, United States Insight Global Full time

Position: Site Admin

Location: New Albany, Ohio - onsite 5 days a week

Duration: 1.5-2 year contract

OT: possible OT, but would not be a lot

Start Date: 4/22

Pay Rate: 15-22/hr


Qualifications:

  • HS Diploma
  • 3+ years exp in data entry
  • Experience using SharePoint – how to setup, arrange files & establish layout/viewing options
  • Experience using MS Office – Excel, Word, Outlook, PPT


Plusses:

  • Knowledge of Procore or Prolog Project Manager


Day to Day:

The candidate will be responsible for tracking payments and ensuring payments are made on time as well as being a point of contact for any questions. They will be responsible for ordering any office supplies necessary in the workspace.


Other Responsibilities Include:

  1. City of New Albany Permit and Inspection Invoices and Fire Department Inspection fees.
  2. Ordering of office supplies, water, and setup, new ask for stocking the trailer workspace
  3. Data Entry including scanning, uploading, and filing
  4. Meeting minutes in Procore for all meetings
  5. Various Administrative Tasks
  6. Establish and maintain a professional working rapport with peers, project team members and office personnel.
  7. Receive and distribute projects mail and fax correspondence and send all outgoing mail / UPS
  8. Job Start-Up – send welcome letters, DPO forms, Requisition forms and other related forms to subs as contracts get issued.
  9. Types and formats correspondence (letters, memos, e-mails)
  10. Assist subcontractors/suppliers – on Walbridge policies and procedures.
  11. Assist all project personnel as needed.
  12. Order blueprints as needed
  13. (DPO) Direct Purchase Orders in SharePoint – process Requisitions, Verification of Invoices, Track in Summary DPO Balance, Close-Out
  14. Manage DPO’s for the project.
  15. Set-up and organize close out information for projects as needed.
  16. Upload all documents to SharePoint for New Jobs and all other required documents.
  17. AP phone calls for payment status and researching payments.
  18. Assist with maintaining project meeting minutes and distribution as directed by PM’s and other project staff.

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