Administrative Assistant

Found in: Appcast US C2 - 2 weeks ago

St Louis, United States Accounting Career Consultants & HR Career Consultants Full time

Why is This a Great Opportunity?


We are looking for a skilled Administrative Assistant to provide administrative and clerical support to our team. The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks efficiently. The Administrative Assistant will play a crucial role in ensuring smooth day-to-day operations and fostering a productive work environment.



Job Description:


• Provide Administrative Support: Perform various administrative tasks, including answering phones, responding to emails, scheduling appointments, and managing calendars.

• File and Data Management: Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents when needed. Assist in data entry and database management tasks as required.

• Correspondence: Draft, proofread, and edit correspondence, memos, and other documents. Handle incoming and outgoing mail and packages.

• Meeting Coordination: Schedule and coordinate meetings, conferences, and appointments. Prepare meeting agendas, materials, and minutes as necessary.

• Travel Arrangements: Assist in making travel arrangements for team members, including booking flights, accommodations, and transportation.

• Office Management: Ensure the office environment is tidy and well-maintained. Order office supplies and equipment as needed. Coordinate with vendors and service providers.

• Communication Liaison: Serve as a liaison between various departments, team members, clients, and external stakeholders. Relay messages and information accurately and promptly.

• Assistance to Management: Provide administrative support to executives and managers, including preparing reports, presentations, and financial documents.

• Special Projects: Assist with special projects and initiatives as assigned by management. Contribute to the overall efficiency and effectiveness of the organization.



Qualifications:


• High school diploma or equivalent; additional certification in Office Management or related field is a plus.

• Proven experience as an Administrative Assistant or relevant role.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent communication and interpersonal skills.

• Strong organizational and time-management abilities.

• Attention to detail and accuracy in work.

• Ability to handle sensitive and confidential information with integrity.

  • • Adaptability and willingness to learn new tasks and procedures.

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