Office Coordinator

3 weeks ago

Boston, United States Manning Personnel Group, Inc. Full time

Position Summary:

Our client, a dynamic Biotech company, is seeking an Office Coordinator to join their Administrative team This position will play an integral role in day-to-day operations of the company. The Office Coordinator will be the first point of contact for all visitors, candidates, vendors, and employees. This position will help maintain organized and efficient operations of the office, working closely with the Operations team. The ideal candidate for this highly visible position is well organized, professional, flexible, and enjoys interacting with people and working in a collaborative, fast-paced environment. The Office Coordinator will work on-site.


Responsibilities:


  • Coordinate visitor arrivals
  • Greet and assist all visitors
  • Answer the main phone line, direct calls and take messages accordingly
  • Manage roll call phone list
  • Maintain organization and cleanliness of reception area
  • Assist with month-end expense reporting
  • Coordinate bi-weekly company lunches and other food orders as needed
  • Assist with coordination, setup and cleanup for company events and happenings
  • Retrieve and distribute mail and assist with office deliveries as needed
  • Assist the company with calendar updates and meeting invitations
  • Post conference room calendars
  • Work with HR to coordinate candidate interview schedules
  • Organize new hire office setups and various onboarding needs
  • Ad-hoc projects and administrative tasks as requested


Qualifications and skills:

  • Attention to detail and strong organizational skills
  • Excellent written and verbal communication skills
  • Proactive with the ability to multitask and prioritize
  • Eager to contribute to a team, with the ability to work independently
  • Exceptional interpersonal skills; poise, professionalism and the ability to build relationships
  • Experience with Microsoft Word, Excel, PowerPoint, and Outlook preferred

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