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Administrative Assistant

2 months ago

Washington, United States The George Washington University Full time

I. DEPARTMENT INFORMATION

Job Description Summary:

The Division of Development and Alumni Relations (DAR) is seeking an Administrative

Assistant. DAR is responsible for leading the university’s alumni and fundraising efforts and seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients and other friends. Our goal is to advance GWs mission of excellence in education, research, scholarship, and patient care.


This senior administrative support position provides enhanced administrative support to the central DAR office and is responsible for the front office reception function and office management, including budget reports and invoice processing. This position provides onsite coverage for reception and enjoys working with diverse audiences. Responsibilities include greeting guests, answering phones, handling internal/external inquiries, and special assignments as needed.


This position may be responsible for hiring and managing GW students to cover discrete duties for DAR. Responds to inquiries about the division by communicating quickly and effectively with appropriate internal staff. Ensures office administration policies, programs, and activities are appropriately documented for office continuity. Additionally, the Administrative Assistant collects, sorts, and distributes parcels and other mail, handles sensitive and confidential materials, keeps updated records and files, organizes storage and common spaces and ensures office and kitchen supplies are fully stocked. The Administrative Assistant handles select aspects of employee onboarding including supply orders, office setup, and employee welcome. This position assists with data entry projects for DAR using the Ellucian Advance database.


The incumbent manages content on the division intranet site, posting updates about staffing, programs, and protocols to ensure content on the intranet is current, pertinent and meets the division’s information needs. The position is also responsible for logistics related to select internal DAR events.


Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

  • Expertise and/or high comfort level with Microsoft Office products, Google

docs/sheets, Concur, or other related software applications.

  • Experience in office administration/management for high functioning teams.

II. POSITION INFORMATION

Campus Location:

Foggy Bottom, Washington, D.C.

College/School/Department:

Development & Alumni Relations

Family

Sub-Family

Stream

Level

Full-Time/Part-Time:

Hours Per Week:

40

Hiring Range

$17.50/hour - $30.00/hour

Work Schedule:

Monday – Friday, 8:30pm-5pm

Position Designation:

Telework:

No

Required Background Check:

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Position Type:

Posting Number:

T000588

Job Open Date:

07/02/2024

Job Close Date:

Open Until Filled:

No

Applicant Review Will Commence On:

Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.