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Administrative Assistant

2 months ago

Maplewood, United States Russell Tobin & Associates Full time



What are we looking for in our Administrative Assistant ?

Russell Tobin's client, a multinational Manufacturing and Automotive company is seeking an Administrative Assistant to work remotely

Apply Today

Employment Type: Contract/ Remote

Pay rate: $20-$26/hr, DOE

Responsibilities:

  • Demonstrating exceptional organizational skills and discretion with the ability to prioritize tasks effectively to ensure seamless operations and support to the Executive.
  • Exhibiting professionalism, efficiency, and a proactive approach to managing complex schedules, communication, and administrative tasks in a fast-paced and dynamic environment.
  • Responsible for calendar management and coordination of multiple complex calendars across the team, including scheduling meetings, events, appointments, and travel arrangements.
  • Experience with Concur for travel and expense management is a must.
  • Managing travel arrangements including flights, accommodations, transportation, and visas.
  • Administering travel and entertainment expense submission for the Executive, process purchase orders, and monthly departmental expenses and headcount review.
  • Experience with SAP Shopping Cart and Purchase Order processing is a must to support vendor onboarding and invoice processing.
  • Coordinating and preparing agendas and logistics for meetings, including room bookings, catering arrangements, and technical support.
  • Organizing meeting notes and minutes, identify follow-up actions, and track progress on open items.
  • Handling confidential financial information and maintaining files/archives
  • Maintaining organization charts, preparing, and maintaining Excel spreadsheets, database management, tracking and monitoring budgets, maintaining SharePoint and MS Team sites, and preparing reports.
  • Assists in preparation and editing of presentations and documents.

Requirements:

  • Bachelor's Degree or higher AND Two (2) years of administrative support experience 
    OR
    High School Diploma/GED from AND Seven (7) years of administrative support experience 
  • Experience handling confidential, sensitive business information and supporting multiple executive level professionals
  • Advanced proficiency in MS Office including Outlook calendaring, MS Teams and Teams Live, Word, Excel, and PowerPoint
  • SAP and Concur

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors. 

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Rate/Salary: $20-$26/hr, DOE