Executive Assistant

4 weeks ago

Culver City, United States PRETTYBIRD Full time

PRETTYBIRD and VENTURELAND are international production companies focusing on commercial, music video, branded content, film / television development and production. We’re currently seeking an Executive Assistant to support our CFO. The successful candidate will have a strong scholastic background in Entertainment Finance and Business Affairs, some experience in supporting an Executive and a drive to be an essential apart of a growing accounting team.


General Requirements:

Our perfect candidate is passionately curious, thrives in high pressure environments, processes complex projects quickly and with precise detail, is extremely driven and organized, self-sufficient, has an outstanding work ethic and prides themselves on sense of urgency. This position will be a full time role, working out of our facility in Culver City.


Responsibilities:

  • Will support an extremely busy Executive and accounting team
  • Excellent phone/email management skills and etiquette
  • Coordinate and provide support for meetings, events, and conferences
  • Manage all scheduling and calendar
  • Take notes and prepare presentations for internal / external meetings
  • Manage and track a high volume of contracts from initial request through execution
  • Draft and edit business correspondence, agreements and contracts
  • Develops and maintains databases, distribution lists, mailing lists and filing systems
  • Prepare and submit expense reports and purchasing requests 
  • Maintains standards of strict confidentiality with respect to all matters and documents
  • Maintain an awareness of the Executive's obligations in order to proactively assist and/or anticipate needs


Experience & Skills:

  • Bachelor’s Degree required
  • Accounting experience preferred
  • Entertainment Finance and Business Affairs Background (major) preferred
  • 2+ years supporting an Executive in an administrative capacity at an Agency, Studio or Production Company
  • Excellent interpersonal skills
  • Demonstrated proficiency with Google docs and dropbox
  • Demonstrated proficiency with Outlook, Word, PowerPoint, Excel and DocuSign
  • Familiarity with Zoom and Slack
  • Willingness to work a flexible schedule to accommodate overtime as needed
  • Ability to maintain strict confidentiality
  • Ability to handle multiple tasks, respond quickly to shifting priorities and function in a demanding environment with competing and changing priorities
  • Experience building and maintaining filing systems and organizing and maintaining large amounts of data
  • Excellent verbal and written communication skills
  • A self-starter who is able to work both independently and function well within a team
  • Demonstrated ability to work in a team environment where flexibility, keeping others informed and anticipating needs is essential
  • Strong analytical capabilities and judgment
  • Detail oriented, organized and able to multi-task


Job Type: Full-time Staff


Salary: tbd and based on experience


Experience:

• Entertainment Administration 2+ years


Location:

• Los Angeles, CA (Required)


Benefits / Extras offered:

• Health insurance

• Dental and Vision insurance

• 401(k) plan

• Vacation, Personal Days and Sick days

• Paid Company Holidays


The pay range for this full-time staff position is $48,000 to $60,000 per year, which is a good-faith assessment associated with this position only and pursuant to the California Pay Transparency Law. (This is not inclusive of any bonus, commission, benefits or equity that might exist in your total compensation package.)

Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role. The total compensation package for this position will also include other elements, a full range of medical, financial, and/or other benefits including 401(k) eligibility and paid time off benefits.

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