Executive Assistant

1 week ago

New City, United States Jivetel Communications Full time
Job DescriptionJob Description

Jivetel, a leading telecommunications provider, is seeking an experienced and dynamic Executive Assistant to support our executive team. As the Executive Assistant, you will play a crucial role in assisting our executives with day-to-day operations and ensuring the smooth functioning of our organization. Candidate will manage mostly business related tasks for the executive team.

 

Responsibilities:

  • Provide general administrative support.
  • Manage executives' calendars, schedule appointments, and coordinate meetings
  • Make travel arrangements, including flights, accommodations, and transportation
  • Prepare and edit documents, presentations, and reports using Google Workspace (Docs, Sheets, Gmail), Microsoft Excel, PowerPoint, and other relevant tools
  • Conduct research, gather information, and prepare briefings for meetings and presentations
  • Handle sensitive and confidential information with utmost professionalism and discretion
  • Assist with organizing and coordinating company events and conferences
  • Liaise with internal and external stakeholders, clients, and partners on behalf of the executives
  • Perform general administrative tasks, such as maintaining files, records, and office supplies
  • Proactively manage deadlines and prioritize tasks effectively
  • Researching rules and guidelines for preparing, filing and editing documents, reports and other similar items.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Reading, analyzing and drafting, mail, email, memos, submissions, and acting on them as needed.
  • General office duties including but not limited to ordering supplies, copying, filing, etc.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.

 

Requirements:

  • Previous experience as an Executive Assistant or in a similar role
  • Excellent organizational and time management skills
  • Strong attention to detail and ability to maintain accuracy in a fast-paced environment
  • Proficient in using Google Workspace (Docs, Sheets, Gmail), Microsoft Excel, PowerPoint, and other relevant software applications
  • Exceptional verbal and written communication skills
  • Ability to handle multiple tasks simultaneously and work well under pressure
  • Discretion and integrity when dealing with confidential information
  • Flexibility to work both in-office and remotely as required
Company DescriptionSince 2005, Jivetel has been at the cutting-edge of the IP telephony industry, providing small to mid-sized clients with the very latest in Hosted PBX, SIP trunking, and fax solutions. With a passion for perfection, Jivetel has earned the trust and confidence of corporate and nonprofit clients from across the spectrum who value the sense of partnership and cherish the personal relationship they share with Jivetel. In a recent survey, an astounding 98% of our clients rated Jivetel as exceeding their expectations in functionality, reliability, expertise, responsiveness, and overall satisfaction.Company DescriptionSince 2005, Jivetel has been at the cutting-edge of the IP telephony industry, providing small to mid-sized clients with the very latest in Hosted PBX, SIP trunking, and fax solutions. With a passion for perfection, Jivetel has earned the trust and confidence of corporate and nonprofit clients from across the spectrum who value the sense of partnership and cherish the personal relationship they share with Jivetel. In a recent survey, an astounding 98% of our clients rated Jivetel as exceeding their expectations in functionality, reliability, expertise, responsiveness, and overall satisfaction.

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