Senior Executive Assistant

5 days ago

Minneapolis, United States UCare Full time

The current hiring base salary range for this role is:

$31.54/hour - $35.48/hour


UCare anticipates paying within the above-references salary range for this position. The actual base salary offer for this position will be determined by a variety of components including but not limited to work experience, education, certifications, location of the role, internal equity, and other relevant factors.


LOCATION: Minneapolis, MN (Office for your Day)


Position Description

As the Senior Executive Assistant – Chief Medical Office, Health Services, you will be responsible for providing administrative and project support to the Executive Vice President and Chief Medical Officer (CMO) and Medical Directors (including the Coverage Policy staff). You will provide administrative and project support to all departments within the Health Services/Chief Medical Office as needed. Serve as a key liaison with staff and external customers.


  • Provide administrative and project support to the Chief Medical Officer, Medical Directors and Coverage Policy staff, and the leaders reporting directly to them. Ensure efficient operation of the CMO respective departments by developing, implementing, and maintaining the administrative functions of the department.


  • Provide executive-level support for a range of local and national initiatives in which the CMO plays a lead role.


  • Coordinate and manage calendars, meetings, travel arrangements and conference registration for the CMO department, providing detailed coordination based on knowledge of critical issues and key relationships.


  • Provide administrative support to a variety of committees, workgroups, and board related councils; coordinating schedules, creating and finalizing agendas, preparing meeting documents, creating and finalizing PowerPoint presentations, recording meeting discussions, and maintaining related filing and retrieval systems in SharePoint sites, shared electronic drives, and paper filing systems.


  • Serve as a resource to staff and assist in the resolution of administrative issues.


  • Provide support and back-up coverage to Executive Assistants. Work in collaboration with other executive administrative staff to schedule meetings, complete projects, and develop protocols for UCare administrative procedures.


  • Maintain a high level of confidentiality.


  • Monitor administrative related budget line items for department expenses. Properly process department expenses according to budget; set up new purchase order(s) in Oracle system in accordance with Purchasing policy and procedures. Order and maintain an inventory of general supplies and order additional office supplies as requested.


  • Collaborate with other administrative staff to complete projects and meet scheduling needs. Participate and interact to improve efficiencies and learn new processes as needed.


  • Other projects and duties as assigned.

Requirements

Education

High school graduate or equivalent. Completion of a two-year degree preferred.


Required Experience

Five years of administrative support experience with a minimum of three years executive, administrative support experience. Proficient in Microsoft Office (PowerPoint, Excel, Outlook). SharePoint experience.


Preferred Experience

Experience in a healthcare or health plan setting.


THE UCARE DIFFERENCE

The UCare difference is our people power – employees actively working on the behalf of our members to get them access to the health care they need. We value and respect each individual's ideas and contributions, and provide the freedom to grow both personally and professionally. We are centrally located, and offer onsite education, equipment and wellness resources, and a myriad of volunteer activities. If you're looking for an inclusive environment that celebrates your people power, helps you build on your strengths and gives you the opportunity to truly make a difference, we invite you to apply.


BENEFIT ELIGIBLITY

Candidates hired into this position will also be eligible to participate in the following benefit programs: Paid Time Off; Earned Safe and Sick Time; Paid Holidays; Parental Leave; 401K program; medical, dental, vision, life insurance; short-term and long-term disability insurance; Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and terms and conditions of these programs.


This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum. UCare's policies and benefits are subject to change in UCare's sole discretion, consistent with applicable law.

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