Executive Assistant

10 hours ago


Minneapolis, United States Robert Half Full time
Job DescriptionJob Description

We are offering a contract employment opportunity for an Executive Assistant in the non-profit sector based in Minneapolis, Minnesota. As an Executive Assistant, you will provide crucial support to two c-suite individuals, focusing on board communications and maintaining a high level of professionalism in all administrative tasks. This role involves remote collaboration as the primary mode of operation.


Responsibilities:


• Handle communication with board members, ensuring all information is accurate and professionally presented.

• Assist in the preparation and assembly of board books and packets for board meetings.

• Take detailed and accurate minutes during board meetings.

• Maintain a meticulously organized calendar, scheduling and rescheduling appointments as needed.

• Ensure all written communication is error-free and professionally executed.

• Utilize CRM and Concur software for various administrative tasks and record-keeping.

• Prepare agendas for meetings, ensuring all necessary items are included and clearly communicated.

• Monitor and manage all customer accounts, taking necessary action when required.

• Process customer credit applications with precision and efficiency.

• Maintain up-to-date and accurate customer credit records using Microsoft Outlook.

• Proven experience as an Executive Assistant in the non-profit sector
• Proficiency in using Concur for travel and expense management
• Demonstrated ability to use CRM systems effectively
• Exceptional calendar management skills with the ability to schedule meetings, appointments and travel arrangements
• Excellent communication skills, both oral and written
• Experience in preparing agendas and handling agenda items for high-level meetings
• Ability to accurately record and distribute meeting minutes
• Strong written communication skills for drafting and editing correspondence
• Proficiency in Microsoft Outlook for email, calendar, and contact management
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