Administrative Assistant
2 weeks ago
Join our dynamic financial services firm as an Administrative Assistant, where you will play a crucial role in supporting the daily operations of our team. This position offers an exciting opportunity to work in a fast-paced environment and contribute to the success of our organization.
This is a contract to hire opportunity looking to start immediately. Please only apply if you're available to start right away.
Pay: $21-22hr
Responsibilities:
- Provide administrative support to senior management and the broader team, including managing calendars, scheduling meetings, and making travel arrangements.
- Prepare correspondence, reports, presentations, and other documents as needed.
- Assist with client communications, including responding to inquiries and coordinating client meetings.
- Maintain and organize office files, records, and databases.
- Handle office supply inventory and procurement, ensuring adequate stock levels.
- Assist with the onboarding of new employees, including paperwork and orientation logistics.
- Coordinate internal and external events, such as conferences and seminars.
- Process expense reports and invoices in a timely manner.
- Collaborate with other administrative staff to ensure smooth office operations.
- Uphold a high level of confidentiality and professionalism in all interactions.
Qualifications:
- Proven experience as an administrative assistant or similar role, preferably within the financial services industry.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent communication skills, both written and verbal.
- Attention to detail and accuracy in all work.
- Ability to work independently as well as part of a team.
- Discretion and ability to handle confidential information appropriately.
- Bachelor's degree in business administration or related field preferred.
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