Document Control Specialist
4 weeks ago
Position: Document Control Representative
Location: Tualatin, OR
Contract: 1 year
Pay: $26-33/hr
Tasks and Responsibilities:
- This position performs a variety of document control functions for a project or department in direct support of the project or program manager
- Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups
- May be responsible for a small-sized project or multiple aspects of a larger project or program
- Will have knowledge of both the work processes of document control and the use of electronic systems used to manage documentation
- Under general supervision, performs various clerical and technical tasks in support of a project
- Maintains established files for project document retention
- Works with field staff to obtain and review daily and weekly reports for accuracy and content, and then confirms the reports are sent to the correct points of contact
- Assists in updating manuals, engineering documentation and submittals for assigned project
- Reviews project documents such as drawings, specifications, and technical manuals
- Supports the program manager in the contracting process
- Supports the program manager in the preparation and assembly of Risk Management Plan documents
- Coordinates project requirements with various stakeholders
- Coordinates with project stakeholders and updates project schedule documents in support of the project manager
- Manages the flow of documentation during construction and installation projects, including submittals, Requests For Information (RFI), and Change Order Requests (CORs)
- Communicates with project stakeholders regarding action items and due dates
- Assists in project closeout activities, as needed
- Populates and maintains online electronic storage repository for assigned projects and confirms field staff’s ability to access said information
- Performs other responsibilities associated with this position as may be appropriate
- Contributes as a team player who is deadline driven and works well with others
Minimum Qualifications:
- High school diploma (or equivalent) and 3 plus years of relevant work experience, or a four-year college degree
- Requires knowledge of general office practices
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and SharePoint
- Good written and oral communication skills, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
- An understanding of how to identify and handle drawings and other technical engineering documents
- Assignments will require a working knowledge of Electronic Document Management Systems
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