Document Control Specialist

1 month ago

Tualatin, United States World Wide Professional Solutions Full time
WORLD WIDE PROFESSIONAL SOLUTIONS is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance.

WWPS is seeking a Document Control Specialist to join our growing team in Tualatin, Oregon. This position is 100% on-site. Local candidates only.

The successful candidate will have 3-7 years of Construction Document Control experience related to the Semiconductor Industry. The successful candidate must be self-motivated, technically skilled, highly organized, clearly communicate, and have a proven ability to work in a fast-paced dynamic environment. Candidates work history must represent increased levels of responsibility on a progressive basis throughout their career.

Responsibilities
    • Manage storage and retrieval of company documents while ensuring their accuracy, quality, and integrity
    • Store, scan, image, organize, manage, and track company documents
    • Adhere to all client procedures and record retention policies
    • Safeguard information
    • Retrieve data per company guidelines
    • Archive inactive records in accordance with the records retention schedule
    • May support program documentation systems such as Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs
    • Other documents managed by the document control team include construction drawings, specifications, submittals, inspection and test reports, closeout documentation, meeting minutes and correspondence
    • Train employees on records management procedures and policies, including documentation uploading, retention, and retrieval
    • Assist with file migrations and audits
    • Perform administrative tasks as needed
    • Maintain office equipment
    • Prepare reports
    • Manage manual and electronic filing systems
    • Provide project notices as required to CM and AE
    • Coordinate document transfer and publish.
    • Review and finalize record documentation.
    • Maintain Project Distribution List and project Meeting Matrix
    • Provide Owner Administration support for Box, BIM360 and other user platforms as identified.
    • Provide owner procured submittal or vendor document transfer.
    • Support procurement for RFP supporting documents.
    • Coordinate transfer of documents and owner response for notices and owner RFIs.
    • Attend weekly risk, change management, and design management meetings
    • Attend monthly cost forecast meetings
    • Attend ad hoc positioning and programing report out meetings
    • Attend ad hoc design review meetings
Requirements
    • 3-7 years' of document control for construction experience
    • Good prioritization and time management skills
    • Ability to multitask and troubleshoot
    • Strong interpersonal, communication and customer service skills - communicate with internal and external business partners
    • Computer-savvy and well-versed in Microsoft Office products (Excel, Word, PowerPoint)
    • PM Web or other document control software experience is also desirable such as Blue Beam, Plan Grid, Procore, Adobe Pro, etc.
    • Must be self-directed and able to work independently
    • Highly motivated and focused individual
    • Detail-oriented, accurate, dependable, and trustworthy as there is contact with complex and sensitive documents
    • Excellent knowledge of Microsoft Office Suite including Power Point
    • 3-7+ years of administrative experience in the construction management industry
    • Ability to multi-task
    • Excellent verbal and written communication skills
    • Must be able to prioritize tasks and be well organized
    • Must have a pleasant personality to work with


This is a full-time position for World Wide Professional Solutions. We offer excellent benefits including medical, dental, vision, life, short term disability, long term disability, and a company match retirement plan. All benefits begin the FIRST DAY of employment.

World Wide Professional Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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